Aequor is hiring: Administrative Assistant in South San Francisco

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This range is provided by Aequor. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$31.00/hr - $33.00/hr

Job Title: Administrative Business Partner

Location: South San Francisco, CA 94080 (Must be comfortable working onsite 5 days per week)

Max Pay: $33.00 per hour on W2

Primary Responsibilities

• Provide accurate and effective administrative support to Managers.
• Coordinate administrative duties with other Administrative Associates to ensure seamless group support.
• Identify and anticipate the needs of the group; plan work activities accordingly.
• Manage multiple schedules, including heavy calendaring of complex meetings.
• Arrange, coordinate, and support meetings, events, and activities both onsite and offsite.
• Generate, disseminate, and maintain documents and information.
• Develop, implement, and evaluate departmental work processes and procedures.
• Manage deadlines related to business planning and special projects.
• Collaborate with the Admin team to support complex projects and meet deadlines.

General Office Responsibilities

• Schedule and coordinate staff meetings (onsite/offsite).
• Create and prepare presentation materials.
• Assist with special projects.
• Schedule travel for staff.
• Process payments and expense reports.
• Order office supplies.
• Maintain photocopying equipment.
• Order catering and supplies for meetings/events.
• Greet and assist visitors.
• Disseminate information as needed.
• Fully utilize PC/MAC and software applications.

Skills & Qualifications

• 4+ years in administrative roles preferred.
• Ensure adherence to company policies.
• Facilitate communication across individuals, teams, and functions.
• Strong, positive interpersonal skills; ability to work with diverse individuals.
• Attend and actively contribute to staff-level meetings; coordinate and publish agendas and minutes.
• Engage in administrative team meetings and projects.
• Proactively maximize the effectiveness of managers and team members.
• Handle sensitive, confidential, and complex information with discretion.
• Take direction from team members while managing time and priorities independently.
• Demonstrate proactive decision-making within agreed parameters.
• Maintain a customer-oriented approach.
• Deliver consistently accurate work; manage multiple projects simultaneously.
• Strong PC/MAC skills; proficient in Microsoft Office and Google Apps (Sheets, Slides, etc.).
• Previous experience in biotech preferred.

Education

• BA degree or equivalent experience required.
• Must be comfortable working onsite 5 days per week

Seniority level

• Associate

Employment type

• Contract

Job function

• Administrative

Industries

• Staffing and Recruiting

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