Executive Administrative Assistant Job at MorseLife Health System, Inc. in West

SUMMARY

The Executive Administrative Assistant provides high-level administrative support to the Chief Executive Officer (CEO) of MorseLife Health System. This role requires exceptional organizational, communication, and problem-solving skills. The ideal candidate is proactive, maintains strict confidentiality, and thrives in a fast-paced, mission-driven environment. The Executive Assistant acts as a key liaison between the CEO, senior leadership, Board of Directors, and internal/external stakeholders.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Manage the CEO’s calendar, scheduling appointments, meetings, and travel with precision and efficiency.

• Prepare and edit correspondence, reports, presentations, and other documents on behalf of the CEO.

• Coordinate Board of Directors meetings, including scheduling, agenda preparation, distribution of materials, and recording of minutes.

• Screen and prioritize incoming calls, emails, and requests, ensuring timely follow-up and communication.

• Facilitate communication between the CEO and internal departments, residents, family members, and community partners.

• Track key deadlines, strategic initiatives, and special projects assigned by the CEO.

• Handle confidential and sensitive information with the utmost integrity and discretion.

• Assist with the planning and execution of leadership retreats, community events, and donor functions.

• Maintain organized filing systems and ensure timely recordkeeping and data entry.

• Act as a gatekeeper and ambassador for the CEO’s office.

• Performs all other duties as assigned.

QUALIFICATIONS EDUCATION and/or EXPERIENCE

To perform this job successfully, an individual must be able to perform each primary function effectively and efficiently. The requirements listed below represent the knowledge, skills, and/or abilities required.

• Associate’s or Bachelor’s degree preferred; equivalent experience considered.

• Minimum of 5 years of experience providing executive-level support to C-suite leaders, preferably within healthcare, senior living, or nonprofit organizations.

• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual meeting platforms (Zoom, Teams, etc.).

• Knowledge of senior care operations, healthcare compliance, and board governance practices is preferred.

• Excellent written and verbal communication skills.

• Strong time management, multitasking, and prioritization abilities.

• Demonstrates discretion, reliability, and professionalism in all interactions.

• Ability to work independently and collaboratively in a dynamic environment.