Company Overview
At Gilbert, we create exceptional architectural interiors and immersive trade show environments for high-end luxury retail brands. As a boutique firm known for craftsmanship, creativity, and white-glove service, we thrive on turning complexity into beauty. Every project has many moving parts—and every detail matters.
Position Summary
We are seeking a highly organized, strategic, and proactive Senior Project Manager to take full ownership of assigned projects—from pre-construction through final delivery. This role is responsible for managing project scope, timelines, deliverables, budgets, and most critically, ensuring on-time, high-quality delivery and client satisfaction.
The ideal candidate combines strong project management fundamentals with critical thinking, attention to detail, and the ability to think several steps ahead. This is not a transactional role—we’re looking for a partner who will lead projects strategically and collaboratively.
Key Responsibilities
- Lead Full Project Lifecycle: Drive end-to-end execution of assigned projects, ensuring all milestones, deliverables, and expectations are met or exceeded.
- Own Scope, Schedule & Budget: Define, manage, and monitor project scope, schedule, deliverables, and budget. Identify scope creep, proactively address roadblocks, and course-correct as needed.
- Create and Maintain Project Schedules: Develop and manage detailed project timelines using Gantt charts or similar tools. Hold all internal and external stakeholders accountable to deadlines.
- Material Take-Offs: Perform material take-offs from design drawings and specifications to accurately estimate required materials and support procurement.
- Client Communication & Satisfaction: Serve as a primary point of contact for clients throughout the project. Anticipate needs, manage expectations, and ensure a premium client experience.
- Travel & Site Surveys: Travel to client sites as needed for pre-construction site surveys, installation coordination, and on-site project oversight.
- Cross-Functional Leadership: Host regular meetings with internal teams (Design, Drafting, Fabrication, Account Management, etc.) to ensure alignment and address open issues proactively.
- Strategic Problem Solving: Anticipate issues before they arise. Make informed decisions quickly and communicate effectively to keep projects moving forward.
- Documentation & Detail Management: Maintain accurate and up-to-date project documentation, including RFIs, change orders, schedules, meeting notes, and material submittals.
- Procurement & Vendor Coordination: Ensure timely procurement of materials and services. Coordinate with external vendors to meet production and installation timelines.
- Quality & Delivery Oversight: Partner with internal teams to ensure quality control throughout the build process and during installation. Oversee site readiness, logistics, and punch list resolution.
Required Qualifications
- 5–10 years of experience managing custom fabrication, retail interiors, trade show environments, or high-end commercial construction projects
- Demonstrated experience delivering projects on time, within budget, and to client satisfaction
- Strong material quantity take-off skills and blueprint reading capability
- Ability and willingness to travel to job sites and client locations as project needs dictate
- Proficiency with project scheduling tools and Gantt chart creation
- Exceptional project planning, time management, and prioritization skills
- Strong strategic thinking, with a proactive and solutions-oriented mindset
- Excellent communication, interpersonal, and leadership skills
- Highly detail-oriented with the ability to manage multiple priorities simultaneously
- Proficiency in Microsoft Office Suite and AutoCAD; familiarity with project management software/tools (e.g., Smartsheet, Monday.com, or similar)
- PMP certification a plus but not required