Administrative Assistant

Position Overview The Administrative Support role is responsible for providing day-to-day office, operational, and project support across departments. This position ensures smooth communication, accurate documentation, and efficient coordination between engineering, production, HR, and management. The ideal candidate thrives in a manufacturing/technical environment, balancing clerical expertise with strong organizational and people skills. Key Responsibilities General Administration Handle correspondence (email, mail, phone calls) in a professional and timely manner. Maintain organized filing systems (digital and physical) for contracts, records, and compliance documents. Operations & Production Support Assist with inventory tracking, purchase orders, and vendor communications. Coordinate shipping and receiving paperwork for materials and finished parts. Prepare, edit, and distribute production reports, meeting notes, and work instructions. Monitor supply levels and place orders for office and facility needs. Project Coordination Support cross-functional teams with documentation, scheduling, and status tracking. Compile and format data for internal reporting (production hours, safety metrics, quality checks). Assist in coordinating audits, certifications, and compliance documentation (ISO, ITAR, AS9100). Qualifications Education:

Associate's degree in Business Administration, Office Management, or related field preferred (or equivalent experience). Experience:

2+ years of administrative support, ideally in manufacturing, engineering, aerospace, or related technical industry. Other Skills: Strong attention to detail, organizational skills, and time management. Excellent written and verbal communication. Ability to work independently and collaboratively in a fast-paced, evolving environment.