Peabody Companies is hiring: Administrative Assistant in Salem

Overview

Administrative Assistant at Peabody Companies located in Salem, MA. Peabody Properties seeks an experienced Administrative Assistant to support the site Management Office and assist with resident-related issues.

Responsibilities

• Answer all calls promptly and courteously, referring to the appropriate staff.
• Open incoming mail and distribute to appropriate staff.
• Receive maintenance requests, complete work order forms, and forward to the Service Manager for timely completion.
• General office filing.
• Prepare memorandums outlining and explaining administrative procedures and policies to staff and monitor compliance.
• Direct preparation of records such as agendas, notices, minutes, and resolutions for Board meetings.
• File and maintain Association documents and records; create and maintain database and spreadsheet files.
• Provide assistance and/or coverage at other sister sites within the company portfolio as needed.
• Performs other duties as assigned to facilitate effective site operations.
• Demonstrate initiative and self-motivation; provide excellent customer service.
• Bilingual English/Spanish (preferred).

Education and Experience

• High School Diploma or GED.
• Minimum of 3 years of business experience providing clerical and administrative support.
• Knowledge of Onesite.
• Proficient with Microsoft Word, PowerPoint, and Excel.

Compensation and Benefits

Peabody Properties offers competitive pay along with a comprehensive benefits package, including medical, dental, 401(k), Short-Term Disability, life insurance, Employee Assistance Programs (EAP), paid time off, paid holidays, paid training, tuition reimbursement, wellness programs, employee referral bonuses, and flexible spending.

EEO Statement

Peabody Properties, Inc. is an Equal Opportunity Employer and is committed to workforce diversity. Qualified applicants will be evaluated without regard to race, color, religion, sex, national origin, disability, veteran status, gender identity, sexual orientation, or any other protected characteristic. If a reasonable accommodation is needed for the employment process, please email the Talent Acquisition Manager with the request and contact information. Smoke-free workplace. Drug-free environment. E-Verify participant.

About the Organization

The Peabody Companies manage more than 14,650 units of residential housing with a growing workforce of more than 600 team members. We provide property management, leasing, marketing, facility maintenance, accounting and finance, compliance, quality assurance, as well as sales and brokerage services across conventional and multi-family housing, senior communities, veterans housing, and supportive housing services.

Our Vision and Mission

OUR VISION: We put the HOME in housing. OUR MISSION: To deliver exemplary service through fiscal responsibility, integrity, stability, and humility in relationships with clients, residents, and employees.

Job Details

• Seniority level: Mid-Senior level
• Employment type: Full-time
• Job function: Administrative

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