Western Management Associates is hiring: Administrative Assistant in Holladay

Western Management Associates is a small, dynamic real estate property management company dedicated to providing exceptional property management services to clients. We specialize in residential HOAs and commercial properties and are committed to maintaining high standards of professionalism and customer satisfaction.

We are looking for a reliable and organized Administrative Assistant to join our team and help keep operations running smoothly.

Responsibilities

• Answer and route phone calls, emails, and general inquiries from homeowners, vendors, and board members.
• Assist property managers with scheduling meetings, preparing board packets, and drafting homeowner communications.
• Maintain accurate records for HOA accounts, work orders, and correspondence.
• Track and follow up on vendor work orders and maintenance requests.
• Prepare and distribute mailings, notices, and newsletters.
• Assist with billing inquiries and basic accounting tasks (posting payments, generating statements, etc.).
• Keep HOA documents organized and up to date (CC&Rs, minutes, contracts, insurance certificates).
• Provide administrative support for special projects, inspections, and annual meetings.
• Perform general office duties such as filing, scanning, data entry, and ordering supplies.

Qualifications

• Strong organizational skills and attention to detail.
• Ability to multitask and prioritize tasks effectively.
• Customer-focused attitude and strong interpersonal skills.
• Prior experience in a receptionist or administrative role is preferred.
• Excellent communication skills, both verbal and written.
• Professional demeanor.
• Proficiency in using office software, including MS Office (Word, Excel, Outlook).
• Familiarity with basic office equipment (e.g., multi-line phone systems, printers).

Additional Information

This is a part-time position. Monday through Friday from 9:00am to 1:00pm.

About Western Management Associates

Western Management has been a leader in Utah property management and real estate development for more than 40 years. Our team has extensive experience managing both commercial and residential real estate across all asset types and classes. Our portfolio includes property sizes ranging from 5,000 sq ft over 1,000,000 sq ft.

Western Management Associates is an Equal Opportunity Employer