Heliene is hiring: Administrative Assistant in Mountain Iron

Overview

Heliene is a fast-paced entrepreneurial company in the renewable energy industry. We manufacture high efficiency solar modules and are committed to reducing fossil fuel reliance while contributing to a better planet. We offer growth opportunities, a collaborative culture, and comprehensive benefits.

The Position

Job Title: Administrative Assistant

Position Status: Permanent, Full Time

Department: Operations

Supervision Received: Operations Manager

Supervision Exercised: N/A

Date Posted: September 16, 2025

Application Deadline: September 30, 2025

Responsibilities

• A. Administrative 70%
• B. Accounting Support 15%
• C. Other duties as assigned 15%
• Reporting to: the Operations Manager; provide ongoing efficient operations support for the Mountain Iron location and assist other sites as required

Key Responsibilities

• Front-line customer service and first point of contact at the Mountain Iron location for visitors
• Answering and transferring incoming calls; resolving inquiries as able
• Retrieve information from records, emails, minutes, and related documents; prepare research and written summaries as needed
• Prepare agendas, schedule meetings, and arrange meeting/event spaces; coordinate external vendors as needed
• Coordinate and schedule travel, lodging, meetings, and appointments as assigned
• Coordinate meals, lodging, and transportation for contractors and visitors; assist with meals as needed
• Coordinate maintenance of office equipment and monitor supplies
• Maintain petty cash following policy and procedures
• Support Accounts Receivable and Payable by uploading Mountain Iron invoices and maintaining on-site filing
• Assist with employee engagement events
• Other duties as assigned

Minimum Qualifications

• College Diploma in business administration or related field with three (3) years of related experience or equivalent
• Excellent organizational skills and attention to detail
• Excellent interpersonal and customer service skills
• Excellent verbal and written communication skills
• Proficient in Microsoft Office Suite or related software
• Ability to manage sensitive and confidential situations with tact and professionalism
• Strong understanding of clerical procedures and systems such as recordkeeping and filing
• Ability to work independently and collaboratively
• Must have a valid driver’s license and reliable transportation

Salary

Salary Range: $45,000 to $60,000 annually

How to Apply

Qualified applicants should submit a cover letter and resume to careers@heliene.com no later than 4:00 p.m. on September 30, 2025.

All applicants must be legally eligible to work in the United States.

Equal Opportunity

Heliene is strongly committed to fostering diversity and inclusivity and is an equal-opportunity employer. We invite and encourage applications from all qualified candidates. We will consider all qualified applicants without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

Currently, Heliene USA is not accepting applicants that require sponsorship.

Additional Information

• Seniority level: Not Applicable
• Employment type: Full-time
• Job function: Administrative
• Industries: Renewable Energy, Semiconductor Manufacturing

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