Aequor
Job Title : Administrative Business Partner
Location : South San Francisco, CA 94080 (Must be comfortable working onsite 5 days per week)
Duration : Until 04/26/2026
Max Pay : $33.00 per hour on W2
Primary Responsibilities Provide accurate and effective administrative support to Managers. Coordinate administrative duties with other Administrative Associates to ensure seamless group support. Identify and anticipate the needs of the group; plan work activities accordingly. Manage multiple schedules, including heavy calendaring of complex meetings. Arrange, coordinate, and support meetings, events, and activities both onsite and offsite. Generate, disseminate, and maintain documents and information. Develop, implement, and evaluate departmental work processes and procedures. Manage deadlines related to business planning and special projects. Collaborate with the Admin team to support complex projects and meet deadlines.
General Office Responsibilities Schedule and coordinate staff meetings (onsite/offsite). Create and prepare presentation materials. Assist with special projects. Schedule travel for staff. Process payments and expense reports. Maintain department files. Order office supplies. Maintain photocopying equipment. Order catering and supplies for meetings/events. Greet and assist visitors. Disseminate information as needed. Fully utilize PC/MAC and software applications.
Skills & Qualifications 4+ years in administrative roles preferred. Ensure adherence to company policies. Facilitate communication across individuals, teams, and functions. Strong, positive interpersonal skills; ability to work with diverse individuals. Attend and actively contribute to staff-level meetings; coordinate and publish agendas and minutes. Engage in administrative team meetings and projects. Proactively maximize the effectiveness of managers and team members. Handle sensitive, confidential, and complex information with discretion. Take direction from team members while managing time and priorities independently. Demonstrate proactive decision-making within agreed parameters. Maintain a customer-oriented approach. Deliver consistently accurate work; manage multiple projects simultaneously. Strong PC/MAC skills; proficient in Microsoft Office and Google Apps (Sheets, Slides, etc.). Excellent written and verbal communication. Previous experience in biotech preferred.
Education BA degree or equivalent experience required.
Work Environment Must be comfortable working onsite 5 days per week
Primary Responsibilities Provide accurate and effective administrative support to Managers. Coordinate administrative duties with other Administrative Associates to ensure seamless group support. Identify and anticipate the needs of the group; plan work activities accordingly. Manage multiple schedules, including heavy calendaring of complex meetings. Arrange, coordinate, and support meetings, events, and activities both onsite and offsite. Generate, disseminate, and maintain documents and information. Develop, implement, and evaluate departmental work processes and procedures. Manage deadlines related to business planning and special projects. Collaborate with the Admin team to support complex projects and meet deadlines.
General Office Responsibilities Schedule and coordinate staff meetings (onsite/offsite). Create and prepare presentation materials. Assist with special projects. Schedule travel for staff. Process payments and expense reports. Maintain department files. Order office supplies. Maintain photocopying equipment. Order catering and supplies for meetings/events. Greet and assist visitors. Disseminate information as needed. Fully utilize PC/MAC and software applications.
Skills & Qualifications 4+ years in administrative roles preferred. Ensure adherence to company policies. Facilitate communication across individuals, teams, and functions. Strong, positive interpersonal skills; ability to work with diverse individuals. Attend and actively contribute to staff-level meetings; coordinate and publish agendas and minutes. Engage in administrative team meetings and projects. Proactively maximize the effectiveness of managers and team members. Handle sensitive, confidential, and complex information with discretion. Take direction from team members while managing time and priorities independently. Demonstrate proactive decision-making within agreed parameters. Maintain a customer-oriented approach. Deliver consistently accurate work; manage multiple projects simultaneously. Strong PC/MAC skills; proficient in Microsoft Office and Google Apps (Sheets, Slides, etc.). Excellent written and verbal communication. Previous experience in biotech preferred.
Education BA degree or equivalent experience required.
Work Environment Must be comfortable working onsite 5 days per week