Oh My Mahjong
Executive Assistant to Chief Executive Officer
Oh My Mahjong, New York, New York, United States
Executive Assistant to the CEO | 30-40 hours per week | Salary based on experience
We're seeking a highly organized, resourceful, and discreet Executive Assistant to partner with our entrepreneurial CEO in both professional and personal capacities. This role goes beyond scheduling and email management, it's about anticipating needs and ensuring the CEO's business and personal life run seamlessly.
Key Responsibilities
Business Support Manage calendars, travel logistics, and meeting coordination.
Track action items from key meetings and ensure timely follow-through
Manage email inbox ensuring timely follow ups, decisions and responses
Act as a liaison with key partners, maintaining professionalism and confidentiality
Prepare reports, presentations, and materials for meetings and speaking engagements
Act as a liaison with key partners, maintaining professionalism and confidentiality
Oversee special projects such as event planning, offsites
Personal Support Coordinate personal travel and family scheduling
Handle personal errands (reservations, gift sourcing, deliveries) with discretion
Manage confidential documents such as healthcare, insurance, and financial records
Serve as the point of contact for household vendors and service providers
Qualifications
3–5+ years supporting a C-suite leader, entrepreneur, or high-growth founder
Exceptional organizational and time-management skills with a proactive mindset
Strong written and verbal communication abilities
Tech-savvy with tools like Office 365, Slack, project management software, and calendar platforms
High level of integrity and discretion in handling sensitive information
Ability to pivot quickly and thrive in a dynamic, fast-changing environment
Ideal Traits
Calm under pressure and naturally solutions-oriented
Anticipates needs before they're stated
Loves creating systems and processes to keep things running smoothly
Comfortable balancing big-picture priorities with small but essential details
We're seeking a highly organized, resourceful, and discreet Executive Assistant to partner with our entrepreneurial CEO in both professional and personal capacities. This role goes beyond scheduling and email management, it's about anticipating needs and ensuring the CEO's business and personal life run seamlessly.
Key Responsibilities
Business Support Manage calendars, travel logistics, and meeting coordination.
Track action items from key meetings and ensure timely follow-through
Manage email inbox ensuring timely follow ups, decisions and responses
Act as a liaison with key partners, maintaining professionalism and confidentiality
Prepare reports, presentations, and materials for meetings and speaking engagements
Act as a liaison with key partners, maintaining professionalism and confidentiality
Oversee special projects such as event planning, offsites
Personal Support Coordinate personal travel and family scheduling
Handle personal errands (reservations, gift sourcing, deliveries) with discretion
Manage confidential documents such as healthcare, insurance, and financial records
Serve as the point of contact for household vendors and service providers
Qualifications
3–5+ years supporting a C-suite leader, entrepreneur, or high-growth founder
Exceptional organizational and time-management skills with a proactive mindset
Strong written and verbal communication abilities
Tech-savvy with tools like Office 365, Slack, project management software, and calendar platforms
High level of integrity and discretion in handling sensitive information
Ability to pivot quickly and thrive in a dynamic, fast-changing environment
Ideal Traits
Calm under pressure and naturally solutions-oriented
Anticipates needs before they're stated
Loves creating systems and processes to keep things running smoothly
Comfortable balancing big-picture priorities with small but essential details