YMCA is hiring: Administrative Assistant III in New York

3. Administrative Assistant III## Administrative Assistant IIIEmployment TypeFull-TimeJob CategoryAdministrative & ClericalBoroughManhattanLocationWest Side YMCA**Salary: $23.00 - $25.00 Hourly** The YMCA of Greater New York is here for all New Yorkers — to empower youth, improve health, and strengthen community. Founded in 1852, today the Y serves a diverse population of more than half a million New Yorkers who learn, grow, and thrive through programs and services at our 24 branches. Community is the cornerstone of the Y. Together, we connect active, engaged New Yorkers to build stronger communities. To help fulfill our mission, we cultivate a culture of learning, leading, and collaboration to enhance community impact. Through our talented staff and “LEAP” career framework (Leadership, Empowerment, Accountability, Personal Growth), we are committed to a people-first approach that fosters trust, inclusion, growth, and development for all. The West Side YMCA is seeking an Administrative Assistant. Under the supervision of the Executive Director, the Administrative Assistant will play a critical role in the successful operation of both the Government and branch-based programs at the West Side YMCA. The Administrative Assistant will be responsible for assisting the Executive Director in providing administrative oversight and support, as well as creating branch program communication materials to ensure quality program execution. **Key Responsibilities:*** Provide administrative support to the Executive Director and other branch Directors as needed to ensure effective communication and efficient operation.* Prepare internal and external communication and schedules for all program departments (Membership, Aquatics, Youth & Family, Healthy Lifestyles, Community Arts, and Theater).* Assist with member communication by means of email and phone.* Assist with organizing, auditing, and tracking staff personnel records.* Assist with HR Audits of program files.* Assist with branch program applications.* Assist with filing and organizing applications, registering participants in AS400 and DYCD Connect, and entering attendance for program participants as needed.* Responsible for department inventory, creating requisitions, receiving POs, resolving Invoice-on-Hold issues, responding to vendor inquiries, and facilitating invoices for payment.* Place supply orders for program departments.* Help with the purchasing card reconciliations.* Assist with sending branch and DYCD participant files to storage.* Uphold all Association policies and demonstrate the values of Respect, Responsibility, Caring, and Honesty.* Other duties as assigned.**Desired Skills & Experience:*** Associate's Degree, experience in a related field required, or equivalent work experience required. Bachelor’s Degree preferred.* One (1) - three (3) years of administrative experience and experience working with staff and volunteers.* Excellent interpersonal communication, both written and oral.* Excellent project management and organizational skills.* Knowledge of Microsoft Office Excel, Word, Publisher, and PowerPoint.* Knowledge of Oracle and ADP E-time.**Benefits:** The YMCA of Greater New York offers a variety of benefits to its staff members, including , medical, paid time off, free YMCA membership, and more! Benefit eligibility is determined by an individual’s employment status (i.e., full-time or part-time), tenure, and/or the number of hours scheduled to work. Click for more information. **How to Apply:** If you would like to be a member of our dynamic team, please complete our and submit your résumé and a thoughtful cover letter that explains your interest in the role and our organization. If you are a current YMCA employee, please submit your application through the in Cornerstone.Continue searching for more opportunities### After School JobsHelp us keep NYC kids safe, healthy, and on track for success this school year!### Working at the Y### Employee BenefitsWe believe strong communities start with strong, healthy and connected staff. #J-18808-Ljbffr