One Stop Management, LLC
Administrative Assistant Coordinator
One Stop Management, LLC, New York, New York, United States
Job Title:
Administrative Assistant Coordinator Company:
One Stop Management Location:
Brooklyn, NY 11214 Job Type:
Full-Time Reports To:
Head of HR
Position Overview We are seeking a proactive and detail-oriented
Administrative Coordinator
to manage daily office functions and lead onboarding, orientation, and HR support initiatives. This role is key to ensuring new hires are well-prepared before entering their departments—reducing the burden on managers and maintaining high team performance. You’ll act as the central point of contact for new employee training, office coordination, and day-to-day administrative tasks.
Key Responsibilities
Onboarding & Orientation Coordinate and manage the complete onboarding process for all new hires, including documentation, system access, and policy reviews. Lead a structured 1–5 day orientation program focused on company culture, tools, expectations, and operational workflows. Ensure new hires are fully trained and ready before transitioning to department managers. Provide post-onboarding support to address any training gaps or employee questions.
Time & Attendance Management Review employee timesheets for accuracy and flag discrepancies. Communicate directly with staff and managers to resolve any timekeeping issues. Maintain updated shift schedules and records of employee hours.
Employee Support & Communication Act as the first point of contact for HR-related questions and concerns. Support employees with policy clarifications and procedural guidance. Provide administrative support to managers in handling minor employee relations matters.
Role & Responsibility Management Create and maintain clear job descriptions, task lists, and weekly role expectations for team members and managers. Work with leadership to ensure responsibilities are aligned with company goals. Keep internal documentation updated and accessible.
Training & Departmental Support Collaborate with managers to identify departmental training needs. Assist in creating training resources and ensuring all employees receive the support needed to perform their roles. Help coordinate and track ongoing training initiatives.
HR Administration & Compliance Maintain employee files, records, and HR-related databases. Support compliance efforts, including labor regulations, workplace standards, and company policies. Assist with initiatives such as performance evaluations and internal audits.
General Office & Administrative Support Manage general administrative duties, including phones, emails, meeting scheduling, supplies, and office upkeep. Provide cross-departmental support to ensure seamless internal operations.
Qualifications 2+ years of experience in administrative, HR support, or coordination roles. Excellent communication, organizational, and time management skills. Proficiency in Microsoft Office (Word, Excel, Outlook); HRIS or scheduling tools a plus. Ability to manage multiple priorities with a high level of accuracy and professionalism. Strong sense of ownership and initiative.
Preferred Qualifications Prior experience in onboarding, training coordination, or HR functions. Familiarity with labor law basics and workplace compliance. Background in business or property management environments is a plus.
What We Offer A supportive and collaborative team culture. Career growth opportunities in operations and HR. Competitive pay and potential for professional development.
Administrative Assistant Coordinator Company:
One Stop Management Location:
Brooklyn, NY 11214 Job Type:
Full-Time Reports To:
Head of HR
Position Overview We are seeking a proactive and detail-oriented
Administrative Coordinator
to manage daily office functions and lead onboarding, orientation, and HR support initiatives. This role is key to ensuring new hires are well-prepared before entering their departments—reducing the burden on managers and maintaining high team performance. You’ll act as the central point of contact for new employee training, office coordination, and day-to-day administrative tasks.
Key Responsibilities
Onboarding & Orientation Coordinate and manage the complete onboarding process for all new hires, including documentation, system access, and policy reviews. Lead a structured 1–5 day orientation program focused on company culture, tools, expectations, and operational workflows. Ensure new hires are fully trained and ready before transitioning to department managers. Provide post-onboarding support to address any training gaps or employee questions.
Time & Attendance Management Review employee timesheets for accuracy and flag discrepancies. Communicate directly with staff and managers to resolve any timekeeping issues. Maintain updated shift schedules and records of employee hours.
Employee Support & Communication Act as the first point of contact for HR-related questions and concerns. Support employees with policy clarifications and procedural guidance. Provide administrative support to managers in handling minor employee relations matters.
Role & Responsibility Management Create and maintain clear job descriptions, task lists, and weekly role expectations for team members and managers. Work with leadership to ensure responsibilities are aligned with company goals. Keep internal documentation updated and accessible.
Training & Departmental Support Collaborate with managers to identify departmental training needs. Assist in creating training resources and ensuring all employees receive the support needed to perform their roles. Help coordinate and track ongoing training initiatives.
HR Administration & Compliance Maintain employee files, records, and HR-related databases. Support compliance efforts, including labor regulations, workplace standards, and company policies. Assist with initiatives such as performance evaluations and internal audits.
General Office & Administrative Support Manage general administrative duties, including phones, emails, meeting scheduling, supplies, and office upkeep. Provide cross-departmental support to ensure seamless internal operations.
Qualifications 2+ years of experience in administrative, HR support, or coordination roles. Excellent communication, organizational, and time management skills. Proficiency in Microsoft Office (Word, Excel, Outlook); HRIS or scheduling tools a plus. Ability to manage multiple priorities with a high level of accuracy and professionalism. Strong sense of ownership and initiative.
Preferred Qualifications Prior experience in onboarding, training coordination, or HR functions. Familiarity with labor law basics and workplace compliance. Background in business or property management environments is a plus.
What We Offer A supportive and collaborative team culture. Career growth opportunities in operations and HR. Competitive pay and potential for professional development.