Administrative Assistant Coordinator Job at One Stop Management, LLC in Brooklyn

Job Title: Administrative Assistant Coordinator

Company: One Stop Management

Location: Brooklyn, NY 11214

Job Type: Full-Time

Reports To: Head of HR

Position Overview

We are seeking a proactive and detail-oriented Administrative Coordinator to manage daily office functions and lead onboarding, orientation, and HR support initiatives. This role is key to ensuring new hires are well-prepared before entering their departments—reducing the burden on managers and maintaining high team performance. You’ll act as the central point of contact for new employee training, office coordination, and day-to-day administrative tasks.

Key Responsibilities

Onboarding & Orientation

• Coordinate and manage the complete onboarding process for all new hires, including documentation, system access, and policy reviews.
• Lead a structured 1–5 day orientation program focused on company culture, tools, expectations, and operational workflows.
• Ensure new hires are fully trained and ready before transitioning to department managers.
• Provide post-onboarding support to address any training gaps or employee questions.

Time & Attendance Management

• Review employee timesheets for accuracy and flag discrepancies.
• Communicate directly with staff and managers to resolve any timekeeping issues.
• Maintain updated shift schedules and records of employee hours.

Employee Support & Communication

• Act as the first point of contact for HR-related questions and concerns.
• Support employees with policy clarifications and procedural guidance.
• Provide administrative support to managers in handling minor employee relations matters.

Role & Responsibility Management

• Create and maintain clear job descriptions, task lists, and weekly role expectations for team members and managers.
• Work with leadership to ensure responsibilities are aligned with company goals.
• Keep internal documentation updated and accessible.

Training & Departmental Support

• Collaborate with managers to identify departmental training needs.
• Assist in creating training resources and ensuring all employees receive the support needed to perform their roles.
• Help coordinate and track ongoing training initiatives.

HR Administration & Compliance

• Maintain employee files, records, and HR-related databases.
• Support compliance efforts, including labor regulations, workplace standards, and company policies.
• Assist with initiatives such as performance evaluations and internal audits.

General Office & Administrative Support

• Manage general administrative duties, including phones, emails, meeting scheduling, supplies, and office upkeep.
• Provide cross-departmental support to ensure seamless internal operations.

Qualifications

• 2+ years of experience in administrative, HR support, or coordination roles.
• Excellent communication, organizational, and time management skills.
• Proficiency in Microsoft Office (Word, Excel, Outlook); HRIS or scheduling tools a plus.
• Ability to manage multiple priorities with a high level of accuracy and professionalism.
• Strong sense of ownership and initiative.

Preferred Qualifications

• Prior experience in onboarding, training coordination, or HR functions.
• Familiarity with labor law basics and workplace compliance.
• Background in business or property management environments is a plus.

What We Offer

• A supportive and collaborative team culture.
• Career growth opportunities in operations and HR.
• Competitive pay and potential for professional development.