Aunt Ann’s In-House Staffing
San Francisco Telehealth Company Seeks Executive Assistant for CEO
Aunt Ann’s In-House Staffing, San Francisco, California, United States, 94199
Overview
Aunt Ann’s In-House Staffing’s Client
— Location: San Francisco, CA
If you would like to know a bit more about this opportunity, or are considering applying, then please read the following job information. Job Type:
Private Office Position:
San Francisco Telehealth Company Seeks Executive Assistant for CEO Schedule:
Monday-Friday 9am-7pm Salary : $125k-$175k DOE + 401(k) with match, generous time off, life insurance, and high-quality medical, dental, and vision plans Bay Area Region:
San Francisco Description LOCAL Candidates only, must live more than 30 miles from office in downtown SF. We are representing our client’s company in seeking a skilled and proactive executive assistant to support her (CEO) in San Francisco. In this role, you’ll handle scheduling, communications, and note-taking, ensuring the day-to-day operations run smoothly. You’ll be joining a team that values excellence and shares a deep commitment to advancing health care. The right candidate will thrive in a fast-paced start-up environment, be a strong communicator and problem-solver, and have an impeccable eye for detail. Key responsibilities include managing the CEO’s calendar, organizing both virtual and in-person meetings, and coordinating travel arrangements. If you’re passionate about innovative health care solutions and have experience working under pressure with diverse executive leadership styles, we’d love to connect with you. What You’ll Do
Handle highly confidential information and documents with discretion and confidentiality Amplify the impact of the CEO, by seeing the bigger picture, driving new initiatives, and proactively solving challenges before they occur Manage external relationships, including press, partners, customers, and other influencers Handle logistic and administrative tasks, including scheduling, booking travel, event planning, managing expenses and budgets, and more! Coordinate meetings including off-sites, staff meetings, and all-hands including attendee communications, venue management/coordination, audio/video set-up and management as needed, catering and program material preparation Act as a trusted advisor/counsellor, offering an additional perspective on key matters Note-taking in meetings Proactively manage communication, and respond to urgent inquiries from internal / external stakeholders on the executives’ behalf Operate with exceptional attention to detail. Anticipate potential changes or shifts in priorities amidst simultaneous demands for attention Organize and compile exec presentations Track and drive completion of key deliverables, proactively following up on outstanding items as needed You must be available to work one or two evenings per week and the occasional weekend. Who You Are
3-5+ years of experience as an Executive Assistant supporting senior executives in a fast-paced, high-growth environment and understand the demands of a scaling business Very high degree of integrity when dealing with confidential and sensitive information A strong team player with the capacity to collaborate effectively across teams, internally and externally Comfortable working under pressure while juggling multiple deadlines, last minute requests, and competing priorities Highly responsive, operates with urgency, proactive, and extremely professional with clear, concise communication skills Thrives in ambiguity, demonstrates resourcefulness and knows how to get to an answer; ability to context switch Operate autonomously in a fast paced environment, dynamic environment Strong calendar management and prioritization skills Exceptional attention to detail Advanced proficiency and fluency with Gmail, Google Calendar, and other Google Suite products as well as key applications such as Google Meet This role requires onsite presence in our San Francisco office, 5 days a week Daily Meals and Espresso Bar –
Breakfast, lunch, and dinner every weekday. Our on-site barista keeps the espresso and matcha flowing all day Pre-Tax Commuter Perks –
Save on transit and parking through pre-tax commuter benefits Top-of-Market Compensation –
They offer competitive salaries along with generous equity packages so you can share in the success you help create Profitable and Rapid Growth –
The company is scaling fast, with financial discipline and long-term vision. No VC constraints, just sustainable momentum and smart decisions High-Impact Work –
Help shape the future of digital healthcare. Your work here directly improves lives and scales nationwide World-Class Team –
Collaborate with teammates from Tesla, SpaceX, Citadel, Harvard, IIT, and more. We value excellence, humility, and empathy in equal measure Comprehensive Benefits –
401(k) with match, generous time off, life insurance, and high-quality medical, dental, and vision plans. Time to Recharge
– Enjoy unlimited PTO, generous company holidays, and true flexibility. We trust you to take the time you need to rest, reset, and thrive. Wellness First
– From weekly mindfulness sessions to group workouts and fitness perks, your physical and mental health are top priority Team Socials and Community
– The officemake time to connect through regular socials, happy hours, and spontaneous events. Their stocked kitchen doesn’t hurt either Downtown SF HQ
– The San Francisco office is just steps from BART, Muni, and great food. It’s designed for deep work and casual collaboration Apply Now #J-18808-Ljbffr
Aunt Ann’s In-House Staffing’s Client
— Location: San Francisco, CA
If you would like to know a bit more about this opportunity, or are considering applying, then please read the following job information. Job Type:
Private Office Position:
San Francisco Telehealth Company Seeks Executive Assistant for CEO Schedule:
Monday-Friday 9am-7pm Salary : $125k-$175k DOE + 401(k) with match, generous time off, life insurance, and high-quality medical, dental, and vision plans Bay Area Region:
San Francisco Description LOCAL Candidates only, must live more than 30 miles from office in downtown SF. We are representing our client’s company in seeking a skilled and proactive executive assistant to support her (CEO) in San Francisco. In this role, you’ll handle scheduling, communications, and note-taking, ensuring the day-to-day operations run smoothly. You’ll be joining a team that values excellence and shares a deep commitment to advancing health care. The right candidate will thrive in a fast-paced start-up environment, be a strong communicator and problem-solver, and have an impeccable eye for detail. Key responsibilities include managing the CEO’s calendar, organizing both virtual and in-person meetings, and coordinating travel arrangements. If you’re passionate about innovative health care solutions and have experience working under pressure with diverse executive leadership styles, we’d love to connect with you. What You’ll Do
Handle highly confidential information and documents with discretion and confidentiality Amplify the impact of the CEO, by seeing the bigger picture, driving new initiatives, and proactively solving challenges before they occur Manage external relationships, including press, partners, customers, and other influencers Handle logistic and administrative tasks, including scheduling, booking travel, event planning, managing expenses and budgets, and more! Coordinate meetings including off-sites, staff meetings, and all-hands including attendee communications, venue management/coordination, audio/video set-up and management as needed, catering and program material preparation Act as a trusted advisor/counsellor, offering an additional perspective on key matters Note-taking in meetings Proactively manage communication, and respond to urgent inquiries from internal / external stakeholders on the executives’ behalf Operate with exceptional attention to detail. Anticipate potential changes or shifts in priorities amidst simultaneous demands for attention Organize and compile exec presentations Track and drive completion of key deliverables, proactively following up on outstanding items as needed You must be available to work one or two evenings per week and the occasional weekend. Who You Are
3-5+ years of experience as an Executive Assistant supporting senior executives in a fast-paced, high-growth environment and understand the demands of a scaling business Very high degree of integrity when dealing with confidential and sensitive information A strong team player with the capacity to collaborate effectively across teams, internally and externally Comfortable working under pressure while juggling multiple deadlines, last minute requests, and competing priorities Highly responsive, operates with urgency, proactive, and extremely professional with clear, concise communication skills Thrives in ambiguity, demonstrates resourcefulness and knows how to get to an answer; ability to context switch Operate autonomously in a fast paced environment, dynamic environment Strong calendar management and prioritization skills Exceptional attention to detail Advanced proficiency and fluency with Gmail, Google Calendar, and other Google Suite products as well as key applications such as Google Meet This role requires onsite presence in our San Francisco office, 5 days a week Daily Meals and Espresso Bar –
Breakfast, lunch, and dinner every weekday. Our on-site barista keeps the espresso and matcha flowing all day Pre-Tax Commuter Perks –
Save on transit and parking through pre-tax commuter benefits Top-of-Market Compensation –
They offer competitive salaries along with generous equity packages so you can share in the success you help create Profitable and Rapid Growth –
The company is scaling fast, with financial discipline and long-term vision. No VC constraints, just sustainable momentum and smart decisions High-Impact Work –
Help shape the future of digital healthcare. Your work here directly improves lives and scales nationwide World-Class Team –
Collaborate with teammates from Tesla, SpaceX, Citadel, Harvard, IIT, and more. We value excellence, humility, and empathy in equal measure Comprehensive Benefits –
401(k) with match, generous time off, life insurance, and high-quality medical, dental, and vision plans. Time to Recharge
– Enjoy unlimited PTO, generous company holidays, and true flexibility. We trust you to take the time you need to rest, reset, and thrive. Wellness First
– From weekly mindfulness sessions to group workouts and fitness perks, your physical and mental health are top priority Team Socials and Community
– The officemake time to connect through regular socials, happy hours, and spontaneous events. Their stocked kitchen doesn’t hurt either Downtown SF HQ
– The San Francisco office is just steps from BART, Muni, and great food. It’s designed for deep work and casual collaboration Apply Now #J-18808-Ljbffr