Executive Assistant Job at Mochi Health in San Francisco

Overview Mochi Health is looking for a skilled and proactive executive assistant to support our CEO in San Francisco. In this role, you'll handle scheduling, communications, and note-taking, ensuring the day-to-day operations run smoothly. You’ll be joining a team that values excellence and shares a deep commitment to advancing health care. What You’ll Do Handle highly confidential information and documents with discretion and confidentiality Amplify the impact of the CEO by seeing the bigger picture, driving new initiatives, and proactively solving challenges before they occur Manage external relationships, including press, partners, customers, and other influencers Handle logistic and administrative tasks, including scheduling, booking travel, event planning, managing expenses and budgets, and more Coordinate meetings including off-sites, staff meetings, and all-hands including attendee communications, venue management/coordination, audio/video setup and management as needed, catering and program material preparation Act as a trusted advisor/counsellor, offering an additional perspective on key matters Note-taking in meetings Proactively manage communication, and respond to urgent inquiries from internal/external stakeholders on the executives’ behalf Operate with exceptional attention to detail. Anticipate potential changes or shifts in priorities amidst simultaneous demands for attention Organize and compile executive presentations Track and drive completion of key deliverables, proactively following up on outstanding items as needed Be available to work one or two evenings per week and the occasional weekend Who You Are 3-5+ years of experience as an Executive Assistant supporting senior executives in a fast-paced, high-growth environment Very high degree of integrity when dealing with confidential and sensitive information Strong team player with the capacity to collaborate across teams, internally and externally; comfortable working under pressure with multiple deadlines Highly responsive, proactive, and professional with clear, concise communication skills Thrives in ambiguity, resourceful, and capable of context switching Autonomous in a fast-paced environment Strong calendar management and prioritization skills with exceptional attention to detail Advanced proficiency with Gmail, Google Calendar, Google Meet, and Google Suite This role requires onsite presence in our San Francisco office, 5 days a week Life at Mochi Daily Meals and Espresso Bar — Breakfast, lunch, and dinner every weekday with an on-site barista Pre-Tax Commuter Perks — Save on transit and parking Top-of-Market Compensation — Competitive salaries plus equity Profitable and Rapid Growth — Sustainable momentum and smart decisions High-Impact Work — Help shape the future of digital healthcare World-Class Team — Collaboration with colleagues from renowned companies and institutions Comprehensive Benefits — 401(k) with match, generous time off, medical, dental, and vision Time to Recharge — Unlimited PTO and flexible time off Wellness First — Mindfulness, group workouts, and wellness perks Team Socials and Community — Regular events and a stocked kitchen Downtown SF HQ — Easy access to public transit and collaborative spaces Compensation The base salary for this full-time position ranges from $100,000 to $175,000, in addition to equity benefits. Actual compensation within this range is determined by factors such as relevant skills, experience, education, and location. LI-Onsite Workplace Policy: Mochi Health is an in-person company based in San Francisco, CA. Our team works together in person five days a week to foster collaboration and strong connections. Equal Opportunity: Mochi Health is an Equal Opportunity Employer. We make all employment decisions based on merit and do not discriminate on race, religion, color, national origin, gender, sexual orientation, gender identity, age, disability status, or other protected characteristics. Candidate Privacy Notice: Please review Mochi Health's Candidate Privacy Notice here. Accommodations: Mochi Health complies with the ADA and related laws. If you need assistance or accommodations due to a disability, contact hr@joinmochi.com. Seniority level Not Applicable Employment type Full-time Job function Software Development #J-18808-Ljbffr