Insight Global is hiring: Administrative Assistant in Louisville

Overview

Insight Global is looking for an Administrative Assistant in Louisville, KY. The role supports the Operations Division by managing communications, typing and transcribing letters and reports, and handling incoming calls and messages across voicemail, email, and fax. The assistant processes mail, maintains organized filing systems and calendars, prepares photocopies and materials for meetings, and coordinates logistics for tours, special events, and meetings—including invoicing and assembling attendee materials. The position may also take on supplemental tasks to support the division’s evolving needs.

Base pay

$20.00/hr - $25.00/hr

Day-to-day responsibilities

Manage communications and typing/transcribing letters and reports; handle incoming calls and messages via voicemail, email, and fax; process mail; maintain filing systems and calendars; prepare photocopies and materials for meetings; coordinate logistics for tours, special events, and meetings; assist with invoicing and recording payments; assemble attendee materials; process invoices for payment; maintain records related to fleet vehicle purchases and maintenance; support smooth administrative operations; take on supplemental tasks as needed.

Desired skills & experience

• Typing speed of at least 50 wpm
• Proficiency in Microsoft Office and standard office equipment
• Excellent communication skills and a courteous telephone manner
• Willingness to work after hours and travel overnight as needed (5-15%)
• High school diploma or equivalent (two years of college preferred but not required)

Pluses

• Experience coordinating events such as conventions or state fairs
• Familiarity with compiling reports and updating procedural manuals
• Ability to prepare financial documents and support committee operations

Benefits

• Medical, dental, and vision insurance
• HSA, FSA, and DCFSA account options
• 401(k) retirement account with employer matching
• Paid sick leave and/or other paid time off as provided by applicable law

Roles and employment details

• Seniority level: Entry level
• Employment type: Contract
• Job function: Administrative, General Business, and Management
• Industries: Insurance