Administrative Assistant Job at MasTec Advanced Technologies in Fayetteville

Overview

MasTec Utility Services delivers critical infrastructure construction and engineering services for power delivery, gas, and water customers, specializing in overhead and underground electric distribution for power delivery systems, gas distribution construction for gas systems, and turnkey solutions for a variety of water, sewer, and civil infrastructure projects. MasTec Utility Services is a subsidiary of MasTec (NYSE: MTZ).

MasTec Utility Services is a purpose-driven company with a culture that supports training, growth, inclusion, and opportunity for advancement. We are certified as a minority-controlled company by the National Minority Suppliers Development Council (NMSDC).

Job Summary

The Administrative Assistant will provide administrative and general office support to the site and regional operations. The Administrative Assistant will act as the primary point of contact for site personnel, Operations Managers, and Regional Support Managers.

Responsibilities

• Establish and maintain a filing system, ensuring documentation/information is current and can be readily retrieved.
• Assist with external and internal vendor relations, including payment of invoices, new vendor setup, and resolution of any vendor issues.
• Handle incoming calls, emails, and company-related correspondence daily, including customer inquiries and complaints, routing inquiries/requests to appropriate individuals/departments, and coordinating timely responses.
• Assist customers with immediate needs and help employees with tasks related to customer requests.
• Track paperwork, process new work/projects, change the status of work/projects, complete CUs, create invoices for all jobs, and maintain a log of start and end dates.
• Organize and coordinate staff and other meetings, including preparing materials pertaining to agenda items and following up on action items.
• Respond timely to requests from Resource Management and Field Operations.
• Keep site bulletin boards updated with newsletters, safety materials, and required postings.
• Attend crew meetings as needed to collect documents and respond to inquiries.
• Maintain a safe work environment by following safe practices.
• Prepare and submit expense reports weekly in accordance with company policy, including for traveling technicians and new hires.
• Receive payroll timesheets and input them to ensure timely payment of employees.
• Provide backup support to other office staff as required.
• Coordinate special projects as assigned and assist field management on projects and daily business needs.

Qualifications

Minimum

• High school diploma or equivalent.
• 1 year of clerical or administrative experience related to work orders and invoice processing.

Preferred

• Associate degree in business management or similar, including computer and accounting courses.
• Experience in a construction or project environment.

Physical Demands and Work Environment

This job operates in a professional office environment and uses standard office equipment. This position is primarily sedentary, with some filing or lifting required. Must be able to bend and lift and carry up to 50 pounds.

Note: The company reserves the right to revise duties as needed. Workplace accommodations may be considered to support individuals with disabilities.

Benefits

Benefits available include Medical, Dental, Vision, Disability and Life insurance, a 401(k) plan, and Employee Stock Purchase plan. MasTec is a publicly traded company (MTZ, NYSE).

Equal Employment Opportunity

The Company does not unlawfully discriminate against any applicant or employee based on race, color, national origin, ethnicity, sex, gender, sexual orientation, religion, marital status, age, disability, genetic information, veteran status, or any other basis protected by applicable law and EEOC regulations. The Company also prohibits harassment of applicants or employees based on any of these protected categories.