The Alfred Foundation is hiring: Administrative Assistant in Town of Alfred

Overview

Alfred Health is a leader in health care delivery, improvement, research and education. The merger with Bayside Health is anticipated to bring together five health services, creating opportunities for training, education and career development. This position is Fixed Term – until 30 June 2026, Part time: 30.4 hours per fortnight (2 days a week), salary range HS1-HS17 (depending on qualifications and experience). Location: Alfred Centre, Melbourne.

Position

The BSR Administrative Assistant provides general administrative and data entry support to the Bariatric Surgery Registry team based at the Alfred Centre, Melbourne.

Responsibilities

• Data entry into BSRi and Microsoft Excel spreadsheets for record-keeping and analysis.
• Prepare and mail out Participant Explanatory Statements as per standard operating procedures and protocol.
• Follow up of returned Participant Explanatory Statements as per protocol.
• Answer telephone inquiries by applying knowledge of procedures to respond to general inquiries (guidance provided for nonstandard matters).
• Scan and file documents related to the Registry; print, collate and distribute faxes.
• Prepare and mail out welcome packs/flyers/forms to new surgeons; manage daily mail.
• Assist with induction of new team members; order supplies and stationery.
• Maintain accurate administrative records and data entries in the Insightly CRM system.
• Maintain comprehensive knowledge of the work area’s policies and procedures to provide services and resolve day-to-day issues.
• Develop and maintain effective working relationships with a range of contacts to facilitate communication.
• Other duties as directed by the BSR Management team.

Key selection criteria

Essential

• Relevant experience and/or education/training in a health-related setting.
• Excellent written and verbal communication skills.
• Ability to work independently and collaboratively in a team.
• Proficient computer skills with databases, word processing and spreadsheets.
• Highly organized with strong attention to detail; able to follow instructions and prioritise tasks.
• Awareness of confidentiality, privacy and information handling principles.
• Experience in interacting with clinicians and hospital administration staff in a collaborative manner.

Desirable

• Relevant administrative experience in the health sector.
• Knowledge of the structure and operation of a large university and the placement of a Registry within this organisation.

Benefits

• Salary Packaging and Novated Leasing options.
• Health and Wellbeing initiatives and discounted health insurance.
• Great work/life balance.

How to apply

Please submit a cover letter and CV to be considered.

For any enquiries, please email rachana.pattali@monash.edu

Applications close: 11pm AEST, Thursday 9 October 2025.

We embrace diversity and strive for a workforce that reflects the communities we serve. We actively encourage applications from Aboriginal and Torres Strait Islander people, people with disability, and people of all genders, sexualities and cultural backgrounds. If you require adjustments to the recruitment and selection process, or require an alternative format to any of the application materials, please contact the person listed on this ad.

In accordance with the Health Services Amendment (Mandatory Vaccination of Healthcare Workers) Act 2020, health care workers in Category A or B roles are required to be vaccinated against influenza or hold an eligible medical exemption.

Website: www.alfredhealth.org.au