STI is hiring: Administrative Assistant in Tallahassee

Responsibilities

• Providing administrative support to the Chief of Medical Services
• Assist with daily administrative operations in the Division of Children’s Medical Services as directed by the Department.
• Answer and re-direct calls on a multi-line phone system as directed by the Department.
• Sort and distribute (internal and external) mail as directed by the Department.
• Greet and assist visitors in finding the correct destination as directed by the Department.
• Ensures compliance with DOH policies and procedures.
• Assists the Bureau Chief in coordinating daily operational functions within the Division.
• Coordinates, reviews, edits, and formats outgoing correspondence.
• Drafts, formats, and completes routine memos and letters within established timeframes.
• Coordinates travel arrangements, prepares itineraries, and submits travel reimbursements for the CMS Plan staff.
• Coordinates meetings, including scheduling of meeting rooms and preparation of agendas and materials.
• Coordinates and makes arrangements pertaining to conference calls.
• Attends staff and other meetings as required.