CommonSpirit Health is hiring: Executive Assistant President in Omaha

Overview

At CHI Health Creighton University Medical Center - Bergan Mercy our focus is patient-centered care. Our level I trauma center and academic medical center campus is designed to heal the body, mind, and spirit of every person in a more comfortable, less stressful hospital environment. Our full range of medical services includes trauma services, heart and vascular care, emergency services, surgery, maternity, cancer care, and diagnostic imaging.

This position provides high-level administrative support services to the Executive Leadership Team at the Division level or Hospital President. It exercises discretion and independent judgment while performing key job responsibilities. This position is assigned to provide direct administrative support for a leader, a group of leaders, and/or department(s). Indirect support may be provided for others based on departmental business need.

Responsibilities

Executive Assistant

Location: Creighton University Medical Center-Bergan Mercy

• Completes standard administrative processes such as mail processing, filing, faxing, scanning, copying, collating, and organizing as needed; may delegate or outsource these functions to others if resources are available. Takes independent action to meet critical business objectives. Sets and monitors own objectives and standards. Is known as a self-starter.
• Anticipates business needs, plans, and organizes work in support, or on behalf, of leader(s).
• Proactively and independently manages, analyzes (as needed), and coordinates calendars and itineraries for leader(s) supported.
• Creates and edits documents, spreadsheets, presentations, and organizational charts; additionally, is able to develop complex documents, spreadsheets, and presentations independently on behalf of the leader(s) supported as needed.
• Coordinates travel arrangements, including complex travel itineraries for leaders supported utilizing standard processes and resources.
• Runs and distributes standard reports; creates custom reports and/or analyzes reports as needed.
• Independently plans, coordinates, and supports meetings and conferences.
• With minimal direction, drafts, edits, and distributes internal and external communications on behalf of leaders. Proofreads and edits others’ communications before distribution. Administers distribution lists.
• Submits and codes invoices and expense reports; assists with routing to the appropriate queues for leader approval; approves invoices according to predetermined guidelines.
• Collects and compiles data in preparation for budget process; may be asked to prepare reports in support of leader’s budget responsibilities.
• Processes and files department contracts and agreements; previews and monitors contracts for changes and/or action.
• Other duties as assigned by leader and organization.

Qualifications

Required: High School Diploma

Preferred: Bachelor’s Degree (Four-year degree)

Six years of administrative experience. Four years of administrative experience in addition to experience requirements above.