Administrative Assistant Job at Yeo & Yeo CPAs & Advisors in Flint

Overview

Administrative Assistants are responsible for providing a high level of client service and organizational support to the team. This position’s responsibilities include managing calendars, meetings and event arrangements, processing client engagements and client relations.

Responsibilities

• Coordinate administrative and operational functions for the team including managing calendars, taking phone calls, scheduling appointments and processing mail
• Provide outstanding client service through meetings, communication (via phone, email or in person), troubleshooting client questions and concerns, providing timely follow up and obtaining client signatures and approval
• Manage projects including planning and coordinating presentations, disseminating information and organizing company events
• Maintain client records including edits, updates and new client set up
• Provide quality control and tracking for client facing documents and ensure client confidentiality
• Manage the client engagement letter including distribution, tracking signatures, continual follow up and scanning
• Provide support for CPAs including processing of client tax returns and financial statements
• Scan and assemble W-2s, 1099, 1095’s, tax returns, 8879’s, notices, statements and additional documents
• Assist in electronic filing of tax returns, acknowledgements and rejections; following up on pending e-file, transmission of tax returns and wrap up upon acceptance of return
• Assist the team with monthly billing procedures, reporting, accounts receivable and collections
• Maintain supplies including monitoring inventory and re-ordering
• Maintain the office environment
• Provide administrative support as well as back up functions for administrative colleagues throughout the firm on an as needed basis including phone coverage as well as sorting and process mail
• Understand and stay current on new technology
• Incorporate new techniques and ensure minimal disruptions to productivity
• Must have smart phone that can be used to dual authenticate login credentials at work

Qualifications

• 2+ years’ experience in public accounting or other professional services office setting
• Exposure in a technical, detail oriented and paperless setting
• Notary Public preferred
• Proficient in numerous software programs: MS Office (Excel, Word, Outlook, PowerPoint), Adobe
• Ability to operate in a paperless environment, scanning and routing required

Personal Development

• Communicate effectively in a variety of professional situations
• Participate actively in all on-the-job and formal learning and development opportunities to understand role and responsibilities
• Ability to accept and adjust to changing priorities and circumstances
• Possess excellent decision-making ability
• Ability to deal sensitively with confidential material
• Outstanding verbal and written communication skills
• Excellent interpersonal skills
• Proficient knowledge and use of office technology and equipment
• Honesty and integrity

Teamwork

• Ability to work in a team and take direction from multiple managers
• Action-oriented and persists until the task or job is completed

Community

• Interest in community involvement

Physical Demands

• Frequent use of hands, wrists, fingers associated with computer equipment
• Required to sit for extended periods of time
• Occasionally stoop, kneel, crouch or crawl
• Normal visual acuity, ability to talk and hear
• Occasionally lift and/or move up to 20 pounds

Working Conditions

• On-site position
• Normal office environment
• May on occasion be exposed to loud sounds and distracting noise levels, such as from office equipment

Benefits & Perks

Our commitment is to continually invest in our people, both professionally and personally. Our benefits and perks include competitive salaries; medical, dental and vision plan options; bonuses; referral programs; life insurance; 401(k) plan; community service opportunities; company events; dress for your day attire; and more.

We focus on developing our careers and prioritize fostering each person’s unique talents and strengths. We succeed as a team when our individuals succeed and celebrate our successes.

How to apply

Apply today and move one step closer to joining a firm of enthusiastic, caring, creative and smart problem solvers working together toward a common goal – helping our clients thrive. Applicants must submit their resume through our applicant tracking system. Candidates must be legally authorized to work in the United States without sponsorship. Unsolicited resumes from search firms or employment agencies will not be paid a fee and become the property of Yeo & Yeo.

Yeo & Yeo is an Equal Opportunity Employer and maintains a drug-free workplace.