Human Resources Specialist Job at State of Oklahoma in Oklahoma City

Overview

Human Resources Specialist role at State of Oklahoma

Position Summary: This position oversees the full spectrum of human resources functions for the Office, ensuring that all HR needs are managed efficiently and in compliance with applicable laws, rules, and standards. Key responsibilities include recruitment and employment services; compensation and benefits administration; payroll and records management; training and development; employee relations and conflict resolution.

Responsibilities

• Manage recruitment functions in support of department managers, including drafting position announcements, leading the screening, interview, hiring and onboarding processes.
• Develop and administer all employee onboarding and offboarding.
• Provide leadership in recruitment and talent management, implementation of and adherence to Office policies and procedures, and all aspects of payroll and benefits.
• Ensure compliance applicable local, state, and federal laws, policies and regulations.
• Coordinate employee development and training to include mandatory supervisor training and tracking of professional development training, CPE/CLE requirements for various positions.
• Prepare, process, review, analyze, or approve employee personnel transactions in Workday.
• Ensure compliance with applicable laws and rules concerning appointments, promotions, demotions, transfers, separations, and other actions.
• Complete job audits and other activities to identify duties and responsibilities assigned to employees; develop job descriptions, job specifications, organization charts and other materials to describe positions and duties performed by employees.
• Audit timekeeping records for compliance with established standards; maintain time and attendance records; discuss laws and rules pertaining to various types of leave with employees.
• Administer the preparation and processing of agency payroll.
• Administer the provisions of the Fair Labor Standards Act, worker’s compensation, insurance, retirement, and other employee benefits programs.
• Serve as the primary point of contact for employee relations matters, collaborating with division directors and managers to proactively address and resolve workplace issues.
• Administer the agency’s grievance program by advising employees on procedures and conducting research and investigations as needed to ensure fair and timely resolution.
• Other duties as assigned.

Minimum Requirements

Bachelor’s degree in human resources management or related field or a minimum of four years of human resources management including labor relations, recruitment, hiring, development and application of HR policies and procedures is required for this position.

Knowledge, Skills And Abilities

• Demonstrated leadership, critical thinking, and decision-making skills.
• Demonstrated knowledge of human resource management including FMLA, FLSA, and ADA policies.
• Demonstrated knowledge of the Oklahoma Personnel Act and Merit Rules for Personnel Administration.
• Ability to understand and apply applicable rules, laws and policies.
• Excellent written and oral communications skills, with the ability to present information to staff and facilitate group meetings.
• Ability to plan, organize, and implement projects to meet schedules and deadlines.
• Ability to establish and maintain effective working relationships with others.
• Demonstrated ability to perform highly independent work.
• Advanced computer skills, with proficiency in Microsoft 365 and Workday or other human resource information systems.
• Must have a valid state-issued driver license and the willingness and ability to operate a fleet vehicle. Must have the ability to travel between locations (--- miles, mileage reimbursable).

Benefits

Employment with the Office of the State Treasurer offers benefits which include medical, dental, life, disability and vision insurance, medical and health care reimbursement programs, retirement savings plan, paid holidays, and longevity payments. Employees are provided a benefit allowance to spend towards their benefits. Employees earn three weeks annual and three weeks paid sick leave in the first year of employment.

Physical Demands And Work Environment

Work is typically performed in a climate-controlled office setting with exposure to moderate noise level. While performing the duties of the job, the employee is required to communicate, move about inside the office, and reach with hands and arms. This position requires long periods of remaining in a stationary position and daily use of a computer and phone.

This is an on-site position; however, employees must be able to work remotely if directed by the Treasurer.

Requirements

If education, certification, or licensure is required to meet qualifications, applicants must provide documentation with application. All applicants are subject to a background check and must be legally authorized to work in the United States.

The Office of the State Treasurer is an Equal Opportunity Employer.

Job Details

• Seniority level: Entry level
• Employment type: Full-time
• Job function: Human Resources
• Industries: Government Administration

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