University of California - San Francisco Campus and Health
HBC Admin Analyst
University of California - San Francisco Campus and Health, San Francisco, California, United States, 94199
HBC Admin Analyst
TEP-Health Employees
Temporary Employment
86258BR
Job Summary
Duration will be for approximately six months. Please note that this will be hybrid, with 2-3 days per week on-site at Parnassus campus.
Will initially be fully on-site for training.
The HBC Admin Analyst will use their expertise as a seasoned operations professional to manage, plan, and oversee the daily and strategic operations of the Hematology/Blood Marrow and Transplant department. This role is integral in ensuring smooth operational performance, supporting strategic initiatives, and improving patient care delivery across the Hematology Clinic, Parnassus Infusion Center, and Cancer Immunotherapy Program. The successful candidate will be responsible for quality assurance initiatives, leading Unit-Based Leadership Team (UBLT) efforts, managing the departmental True North Board, and supporting expansion efforts for cancer services. This position requires strong judgment, problem-solving, and leadership in evaluating needs, anticipating challenges, and coordinating resources.
Key Responsibilities
Administrative Support Provide high-level administrative support to the Director of Operations and Directors of Nursing.
Manage complex calendars, prioritize appointments, and resolve scheduling conflicts.
Prepare and process travel reimbursements and employee expense reports.
Data & Reporting Create, track, and distribute the Average Daily Census report to ensure accurate patient tracking.
Analyze and report patient data to identify trends, patterns, and opportunities for improvement.
Support departmental quality and process improvement projects and provide regular updates.
Operational Management Maintain and update clinic operational policies, procedural manuals, and staff directories.
Manage budgetary, financial, and HR-related administrative operations.
Participate in and contribute to strategic department initiatives and expansion projects.
IT Support Provide first-level support for departmental IT systems and applications.
Submit and monitor IT tickets; coordinate implementation of electronic solutions to enhance efficiency.
Facilities Management Serve as point of contact for Facilities requests and coordinate service tickets.
Assist with renovations, relocations, and IT/facility evaluations for new or improved spaces.
Accounts Payable & Purchasing Act as primary contact for vendors and Accounts Payable inquiries.
Manage departmental purchasing, including requisitions, supply orders, and vendor contracts.
Maintain inventory and oversee equipment set-up, maintenance, and service agreements.
Human Resources Management Process HR forms (PAFs, ERFs, LOAs) accurately and on time.
Coordinate onboarding, orientations, and IT access requests for new staff.
Maintain and update personnel files in compliance with HR policies.
Oversee performance review process and compliance tracking (training, licensure, certifications, etc.).
Event & Program Support Coordinate department events, including the BMT Patient Reunion and staff gatherings.
Negotiate contracts, arrange catering, order supplies, and liaise with vendors.
Manage logistics including space, equipment, registration, and materials preparation.
The final salary and offer components are subject to additional approvals based on UC policy.
To see the salary range for this position (we recommend that you make a note of the job code and use that to look up): TCS Non-Academic Titles Search (non-academic-titles)
Please note: An offer will take into consideration the experience of the final candidate AND the current salary level of individuals working at UCSF in a similar role.
For roles covered by a bargaining unit agreement, there will be specific rules about where a new hire would be placed on the range.
To learn more about the benefits of working at UCSF, including total compensation, please visit:
Department Description
UCSF's Temporary Employment Program (TEP) recruits and hires temporary employees for immediate clerical and technical support services to UCSF Departments and various off-campus locations. UCSF departments deploy temporary employees to work on special projects, fill in for regular employees who are on vacation or leave, or to temporarily fill a vacant position during recruitment. Frequently temporary employees become successful candidates for career and limited appointment positions.
Required Qualifications
Bachelor's degree in a related area and/or equivalent experience/training.
Interpersonal skills including verbal and written communication, active listening, critical thinking, persuasiveness, advising, and counseling.
Knowledge of a variety of administrative operational activities (e.g., event planning, basic fundraising processes, risk management planning, website design, accounting and payroll, contracts and grants regulations and guidelines).
Solid knowledge of common University-specific computer application programs.
Ability to use discretion and maintain confidentiality.
Strong skills in short-term planning, analysis, problem-solving, and customer service.
Thorough knowledge of financial analysis and reporting techniques, and/or human resources policies and procedures for staff and academic employees.
Preferred Qualifications
Thorough knowledge of University rules and regulations, processes, protocols, and procedures related to budget, accounting, fund management, and/or personnel management.
About UCSF
The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. We bring together the world's leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells.
Pride Values
UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence - also known as our PRIDE values.
In addition to our PRIDE values, UCSF is committed to equity - both in how we deliver care as well as our workforce.
We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care.
Additional information about UCSF is available at diversity.ucsf.edu
Join us to find a rewarding career contributing to improving healthcare worldwide.
Equal Employment Opportunity
The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.
Organization
TEP
Job Code and Payroll Title
007377 ADMIN OFCR 3
Job Category
Administrative Support, Professional (Non-Clinical), Professional and Managerial, Temporary Employment
Bargaining Unit
99 - Policy-Covered (No Bargaining Unit)
Employee Class
Temporary Employment
Percentage
100%
Location
San Francisco, CA
Campus
Parnassus Heights (SF)
Work Style
Hybrid
Shift
Days
Shift Length
8 Hours
TEP-Health Employees
Temporary Employment
86258BR
Job Summary
Duration will be for approximately six months. Please note that this will be hybrid, with 2-3 days per week on-site at Parnassus campus.
Will initially be fully on-site for training.
The HBC Admin Analyst will use their expertise as a seasoned operations professional to manage, plan, and oversee the daily and strategic operations of the Hematology/Blood Marrow and Transplant department. This role is integral in ensuring smooth operational performance, supporting strategic initiatives, and improving patient care delivery across the Hematology Clinic, Parnassus Infusion Center, and Cancer Immunotherapy Program. The successful candidate will be responsible for quality assurance initiatives, leading Unit-Based Leadership Team (UBLT) efforts, managing the departmental True North Board, and supporting expansion efforts for cancer services. This position requires strong judgment, problem-solving, and leadership in evaluating needs, anticipating challenges, and coordinating resources.
Key Responsibilities
Administrative Support Provide high-level administrative support to the Director of Operations and Directors of Nursing.
Manage complex calendars, prioritize appointments, and resolve scheduling conflicts.
Prepare and process travel reimbursements and employee expense reports.
Data & Reporting Create, track, and distribute the Average Daily Census report to ensure accurate patient tracking.
Analyze and report patient data to identify trends, patterns, and opportunities for improvement.
Support departmental quality and process improvement projects and provide regular updates.
Operational Management Maintain and update clinic operational policies, procedural manuals, and staff directories.
Manage budgetary, financial, and HR-related administrative operations.
Participate in and contribute to strategic department initiatives and expansion projects.
IT Support Provide first-level support for departmental IT systems and applications.
Submit and monitor IT tickets; coordinate implementation of electronic solutions to enhance efficiency.
Facilities Management Serve as point of contact for Facilities requests and coordinate service tickets.
Assist with renovations, relocations, and IT/facility evaluations for new or improved spaces.
Accounts Payable & Purchasing Act as primary contact for vendors and Accounts Payable inquiries.
Manage departmental purchasing, including requisitions, supply orders, and vendor contracts.
Maintain inventory and oversee equipment set-up, maintenance, and service agreements.
Human Resources Management Process HR forms (PAFs, ERFs, LOAs) accurately and on time.
Coordinate onboarding, orientations, and IT access requests for new staff.
Maintain and update personnel files in compliance with HR policies.
Oversee performance review process and compliance tracking (training, licensure, certifications, etc.).
Event & Program Support Coordinate department events, including the BMT Patient Reunion and staff gatherings.
Negotiate contracts, arrange catering, order supplies, and liaise with vendors.
Manage logistics including space, equipment, registration, and materials preparation.
The final salary and offer components are subject to additional approvals based on UC policy.
To see the salary range for this position (we recommend that you make a note of the job code and use that to look up): TCS Non-Academic Titles Search (non-academic-titles)
Please note: An offer will take into consideration the experience of the final candidate AND the current salary level of individuals working at UCSF in a similar role.
For roles covered by a bargaining unit agreement, there will be specific rules about where a new hire would be placed on the range.
To learn more about the benefits of working at UCSF, including total compensation, please visit:
Department Description
UCSF's Temporary Employment Program (TEP) recruits and hires temporary employees for immediate clerical and technical support services to UCSF Departments and various off-campus locations. UCSF departments deploy temporary employees to work on special projects, fill in for regular employees who are on vacation or leave, or to temporarily fill a vacant position during recruitment. Frequently temporary employees become successful candidates for career and limited appointment positions.
Required Qualifications
Bachelor's degree in a related area and/or equivalent experience/training.
Interpersonal skills including verbal and written communication, active listening, critical thinking, persuasiveness, advising, and counseling.
Knowledge of a variety of administrative operational activities (e.g., event planning, basic fundraising processes, risk management planning, website design, accounting and payroll, contracts and grants regulations and guidelines).
Solid knowledge of common University-specific computer application programs.
Ability to use discretion and maintain confidentiality.
Strong skills in short-term planning, analysis, problem-solving, and customer service.
Thorough knowledge of financial analysis and reporting techniques, and/or human resources policies and procedures for staff and academic employees.
Preferred Qualifications
Thorough knowledge of University rules and regulations, processes, protocols, and procedures related to budget, accounting, fund management, and/or personnel management.
About UCSF
The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. We bring together the world's leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells.
Pride Values
UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence - also known as our PRIDE values.
In addition to our PRIDE values, UCSF is committed to equity - both in how we deliver care as well as our workforce.
We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care.
Additional information about UCSF is available at diversity.ucsf.edu
Join us to find a rewarding career contributing to improving healthcare worldwide.
Equal Employment Opportunity
The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.
Organization
TEP
Job Code and Payroll Title
007377 ADMIN OFCR 3
Job Category
Administrative Support, Professional (Non-Clinical), Professional and Managerial, Temporary Employment
Bargaining Unit
99 - Policy-Covered (No Bargaining Unit)
Employee Class
Temporary Employment
Percentage
100%
Location
San Francisco, CA
Campus
Parnassus Heights (SF)
Work Style
Hybrid
Shift
Days
Shift Length
8 Hours