Smithville Independent School District
High School Campus Registrar/PEIMS Clerk
Smithville Independent School District, Smithville, Texas, United States, 78957
Primary Purpose:
Responsible for collecting, entering, and maintaining student records at the campus level and for the Public Education Management System (PEIMS) under minimal supervision. Process student enrollment, transfers, and withdrawals for the campus.
Qualifications:
Education/Certification:
High school diploma or GED
Special Knowledge/Skills:
Ability to maintain accurate and auditable records.
Ability to use personal computer and software to develop spreadsheets, perform data analysis, and do word processing.
Proficient in keyboarding, 10-key numerical data entry and file maintenance skills.
Ability to perform basic math.
Ability to meet established deadlines.
Strong organizational, communication, and interpersonal skills.
Experience:
2 years clerical experience
Major Responsibilities and Duties:
Records, Reports, and Correspondence
1. Maintain student academic records and process requests for information and transcripts. Process new student records, including requesting transcripts and records from other schools.
2. Coordinate grade reporting process, including verification and correction of grades and preparation and distribution of report cards.
3. Work cooperatively with campus, business office, and personnel office staff to collect, organize and format data required to submit district PEIMS data according to prescribed state deadlines.
4. Run reports and verification checks on PEIMS data to ensure accuracy of information.
5. Prepare and distribute University Scholastic League (UIL) eligibility lists.
6. Calculate grade point averages, class rank, and prepare honor rolls.
7. Assist counselors with the enrollment, withdrawals, and transfer of students.
8. Assist campus administration and counselors with the preparation of reports and student data information.
9. Compile, maintain, and file all reports, records and other documents as required.
10.Coordinate the ordering and distribution of all graduate materials, including caps and gowns and diplomas.
11.Maintain confidentiality of student and staff information.
12.Follow district safety protocols and emergency procedures.
Other:
13.Comply with policies established buy federa; amd state law, State Board of Education rule, and local board policy.
14.Compile, maintain, and file all reports, records, and other documents as required.
Supervisory Responsibilities:
None
Mental Demands/Physical Demands/Environmental Factors:
Tools/Equipment Used:
Standard office equipment, including computer and periperals
Posture: Prolonged sitting;
occasional bending/stooping, pushing/pulling, and twisting
Motion: Repetitive hand motions;
frequent keyboarding and use of mouse; occasional reaching
Lifting;
Occasional light lifting and carrying (less than 15 pounds)
Environment;
May work prolonged or irregular hours
Mental Demands;
Work with frequent interruptions; maintain emotional control under stress
Salary:
Pay Grade 3, 207 days
Responsible for collecting, entering, and maintaining student records at the campus level and for the Public Education Management System (PEIMS) under minimal supervision. Process student enrollment, transfers, and withdrawals for the campus.
Qualifications:
Education/Certification:
High school diploma or GED
Special Knowledge/Skills:
Ability to maintain accurate and auditable records.
Ability to use personal computer and software to develop spreadsheets, perform data analysis, and do word processing.
Proficient in keyboarding, 10-key numerical data entry and file maintenance skills.
Ability to perform basic math.
Ability to meet established deadlines.
Strong organizational, communication, and interpersonal skills.
Experience:
2 years clerical experience
Major Responsibilities and Duties:
Records, Reports, and Correspondence
1. Maintain student academic records and process requests for information and transcripts. Process new student records, including requesting transcripts and records from other schools.
2. Coordinate grade reporting process, including verification and correction of grades and preparation and distribution of report cards.
3. Work cooperatively with campus, business office, and personnel office staff to collect, organize and format data required to submit district PEIMS data according to prescribed state deadlines.
4. Run reports and verification checks on PEIMS data to ensure accuracy of information.
5. Prepare and distribute University Scholastic League (UIL) eligibility lists.
6. Calculate grade point averages, class rank, and prepare honor rolls.
7. Assist counselors with the enrollment, withdrawals, and transfer of students.
8. Assist campus administration and counselors with the preparation of reports and student data information.
9. Compile, maintain, and file all reports, records and other documents as required.
10.Coordinate the ordering and distribution of all graduate materials, including caps and gowns and diplomas.
11.Maintain confidentiality of student and staff information.
12.Follow district safety protocols and emergency procedures.
Other:
13.Comply with policies established buy federa; amd state law, State Board of Education rule, and local board policy.
14.Compile, maintain, and file all reports, records, and other documents as required.
Supervisory Responsibilities:
None
Mental Demands/Physical Demands/Environmental Factors:
Tools/Equipment Used:
Standard office equipment, including computer and periperals
Posture: Prolonged sitting;
occasional bending/stooping, pushing/pulling, and twisting
Motion: Repetitive hand motions;
frequent keyboarding and use of mouse; occasional reaching
Lifting;
Occasional light lifting and carrying (less than 15 pounds)
Environment;
May work prolonged or irregular hours
Mental Demands;
Work with frequent interruptions; maintain emotional control under stress
Salary:
Pay Grade 3, 207 days