AIDS Foundation of Chicago
Specialist, Grants & Contracts
AIDS Foundation of Chicago, Chicago, Illinois, United States, 60290
AIDS Foundation Chicago (AFC) is a nonprofit organization dedicated to improving the lives of people living with and vulnerable to HIV and other chronic conditions. Through advocacy, direct services, housing, and partnerships with community-based organizations, AFC works to advance health equity and end the HIV epidemic in Illinois.
The Grants and Contracts Specialist plays a critical role in this mission by ensuring partner agencies are funded accurately and on time, enabling them to deliver essential HIV prevention, care, housing, and support services. This position combines subcontractor accounts payable processing with oversight of a small grants portfolio, offering both hands-on financial responsibility and opportunities for professional growth.
This role is ideal for someone who is detail-oriented, eager to learn, and comfortable balancing compliance requirements with collaborative relationship management. AFC offers competitive benefits including medical, dental, vision, 401(k) with employer match, generous paid time off, and professional development opportunities. The position follows a hybrid schedule requiring approximately two days per week on-site at AFC's downtown Chicago office.
The annual salary range for this role is
$50,000 to $54,000.
Essential Responsibilities
Grants and Contracts Administration
Review and process subcontractor reimbursement requests for accuracy and compliance. Prepare monthly vouchers, accounting worksheets, and related documentation. Track and distribute subcontractor agreements and amendments. Provide technical assistance to subrecipients on reimbursement requests. Prepare audit confirmation letters for subcontractors. Monitor grant expenditures and support quarterly expenditure reviews. Assist with fiscal reporting for grant close-outs. Participate in subcontractor renewal activities, including budget preparation. Prepare for and support fiscal site visits by funders. Maintain inventory of client incentives. Grants Portfolio Support
Manage a small portfolio of grants to gain experience in portfolio management. Collaborate with internal teams to ensure accurate financial tracking and compliance. Other
Contribute to agency-wide activities (e.g., Annual Meeting, AIDS Run & Walk). Maintain confidentiality and protect sensitive information. Perform other duties as assigned. Minimum Qualifications
Bachelor's Degree in Finance, Accounting, or related field. 2+ years of accounting experience. 1+ years of experience with intermediate Excel (pivot tables, formulas, reporting). Preferred Qualifications
Bachelor's Degree in Accounting. Experience with financial software (Blackbaud Financial Edge preferred). Experience with government-funded grants and/or contracts. Key Skills and Competencies
Strong attention to detail and organizational skills. Intellectual curiosity and adaptability; eagerness to learn new systems. Clear and professional communication skills. Confidence to problem-solve independently while knowing when to ask for support. Collaborative mindset and customer service orientation. Commitment to diversity, equity, and ethical standards. Work Environment
General office environment with occasional travel for site visits. Light physical effort (lifting up to 25 lbs) and extended periods at a workstation.
The Grants and Contracts Specialist plays a critical role in this mission by ensuring partner agencies are funded accurately and on time, enabling them to deliver essential HIV prevention, care, housing, and support services. This position combines subcontractor accounts payable processing with oversight of a small grants portfolio, offering both hands-on financial responsibility and opportunities for professional growth.
This role is ideal for someone who is detail-oriented, eager to learn, and comfortable balancing compliance requirements with collaborative relationship management. AFC offers competitive benefits including medical, dental, vision, 401(k) with employer match, generous paid time off, and professional development opportunities. The position follows a hybrid schedule requiring approximately two days per week on-site at AFC's downtown Chicago office.
The annual salary range for this role is
$50,000 to $54,000.
Essential Responsibilities
Grants and Contracts Administration
Review and process subcontractor reimbursement requests for accuracy and compliance. Prepare monthly vouchers, accounting worksheets, and related documentation. Track and distribute subcontractor agreements and amendments. Provide technical assistance to subrecipients on reimbursement requests. Prepare audit confirmation letters for subcontractors. Monitor grant expenditures and support quarterly expenditure reviews. Assist with fiscal reporting for grant close-outs. Participate in subcontractor renewal activities, including budget preparation. Prepare for and support fiscal site visits by funders. Maintain inventory of client incentives. Grants Portfolio Support
Manage a small portfolio of grants to gain experience in portfolio management. Collaborate with internal teams to ensure accurate financial tracking and compliance. Other
Contribute to agency-wide activities (e.g., Annual Meeting, AIDS Run & Walk). Maintain confidentiality and protect sensitive information. Perform other duties as assigned. Minimum Qualifications
Bachelor's Degree in Finance, Accounting, or related field. 2+ years of accounting experience. 1+ years of experience with intermediate Excel (pivot tables, formulas, reporting). Preferred Qualifications
Bachelor's Degree in Accounting. Experience with financial software (Blackbaud Financial Edge preferred). Experience with government-funded grants and/or contracts. Key Skills and Competencies
Strong attention to detail and organizational skills. Intellectual curiosity and adaptability; eagerness to learn new systems. Clear and professional communication skills. Confidence to problem-solve independently while knowing when to ask for support. Collaborative mindset and customer service orientation. Commitment to diversity, equity, and ethical standards. Work Environment
General office environment with occasional travel for site visits. Light physical effort (lifting up to 25 lbs) and extended periods at a workstation.