Administrative Assistant Job at UW School of Medicine and Public Health in Madis

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Overview

The Office of Multicultural Affairs for Health Professions Learners (OMA-HPL) at the School of Medicine and Public Health is seeking an Administrative Assistant to provide general administrative support to department staff, assist in coordinating day-to-day office operations, and to manage the schedule and administrative tasks of the Assistant Dean of OMA-HPL. This position will be located in the office's reception area. This position is part-time at 80% FTE. Some work may be performed in-person, onsite at a designated campus work location. The schedule is three days onsite with the option to work one day remote.

Key Job Responsibilities

• Sends, receives, copies, and distributes communications to the appropriate entities according to established policies and procedures under general supervision
• Collects, analyzes, and prepares various communication materials from established sources utilizing technology mediums
• Serves as a first point of contact for individuals and groups, provides basic organizational information via phone, in person and through other communication mediums, and routes more complex inquiries to the appropriate entities
• Schedules logistics and secures resources for meetings, conferences, travel, and work unit operations
• Maintains established methods and organizational systems directed at the maintenance of electronic/physical records related to work operations according to established policies and procedures

Department

School of Medicine and Public Health, Office of Multicultural Affairs for Health Profession Learners (OMA-HPL), Office of Multicultural Affairs.

Compensation

The starting hourly rate for this position is $22.31; but is negotiable based on experience and qualifications. Employees in this position can expect to receive benefits such as generous vacation, holidays, and sick leave; competitive insurances and savings accounts; retirement benefits. See campus benefits information for details.

Required Qualifications

• Excellent administrative and organizational skills: knowledge of administrative practices and general office systems (word processing, spreadsheets, file management, scheduling software, etc.). Experience with meeting logistics (in-person and virtual), including scheduling, preparing agendas, documenting minutes, and tracking action items.
• Excellent communication and customer service: ability to manage high volumes of communications and provide timely follow-up to meet operational needs, and engagement with key partners.

Preferred Qualifications

• Experience in a higher education academic environment working with various constituents, from students to Deans/senior administration.
• Experience working independently and proactively solving problems.

Education

High School Diploma preferred

How to Apply

To apply for this position, please click on the appropriate button under Apply Now. You will be prompted to upload documents including a Cover Letter and Resume (additional materials may be requested).

Contact Information

Beth Miller, bmiller53@wisc.edu, 608-265-8696

Institutional Statement on Diversity

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and strive to create an inclusive campus community. The University of Wisconsin-Madison is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. For more information on diversity and inclusion, please visit the university website.