Administrative Assistant Job at inSync Staffing in Indianapolis

Administrative Assistant III

Pay Rate/Range: $40.00 to $50.00

Hours: 8:00 a.m. to 5:00 p.m.

Location: Onsite in Indianapolis, IN

Duration: 36 months

Key Responsibilities

Administrative Support

• Provide proactive, professional assistance to the Wave Lead and leadership team.
• Manage calendars, travel, expenses, and meeting coordination.
• Prepare agendas, documentation, and action tracking for leadership meetings.
• Organize and manage internal and external events, workshops, and wrap-up activities.

Project Management

• Collaborate as a project lead or team member on organizational initiatives.
• Execute and monitor the Change Control Process for assigned areas.
• Drive reporting activities, ensuring timely and accurate status updates.
• Oversee project templates, documentation management, and progress reporting.

Strategic Support

• Implement and support ASPIRE’s goals, vision, and strategy.
• Proactively contribute tools, methods, and solutions to strengthen team performance.
• Act as a liaison between leadership and teams to foster cooperation and increase effectiveness.
• Support projects that enhance delivery, innovation, and operational excellence.

Qualifications

• Associate or Bachelor’s degree (Bachelor’s preferred).
• 5–7 years’ experience in an Assistant, Administrative Partner, or similar role.
• Strong background in project management methods, including agile approaches.
• Proficiency in Google Suite and collaboration tools.
• Experience managing projects and working with virtual/global teams.

Knowledge, Skills & Attributes

• Strong problem-solving skills and ability to handle confidential information.
• Excellent written and verbal communication skills; fluent in English.
• Exceptional organizational, time management, and process management skills.
• Ability to manage multiple competing priorities in a fast-paced environment.
• High emotional intelligence with the ability to build trust with executive leaders.
• Flexible, adaptable, and eager to learn new skills in a changing environment.

Benefits

• Health insurance
• Health savings account
• Dental insurance
• Vision insurance
• Flexible spending accounts
• Life insurance
• Retirement plan

All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.