Administrative Assistant Job at Sunrise Senior Living in Bethesda

Overview

The Administrative Assistant is responsible for providing human resources and accounting generalist services and programs support to the community team members, department coordinators, and Executive Director, meeting Sunrise quality service standards. Key areas include payroll processing, time and attendance, HRIS, recruitment and onboarding, training tracking, personnel files, benefits and workers’ compensation administration, and generalist accounting and administration services.

Essential Duties

Responsibilities & Qualifications

Payroll and Time & Attendance Processing

• Perform daily, weekly, monthly, and annual payroll administration according to Sunrise policies and procedures.
• Process and distribute time and attendance reports, and coordinate with department coordinators to review and approve all hours worked.
• Review payroll and timekeeping edit reports and coordinate with department coordinators for approved corrections.
• Notify the Executive Director of excessive payroll variances.
• Process approved labor/labor adjustments into the timekeeping system.
• Address payroll related concerns or questions in a timely and professional manner.
• Monitor timekeeping and HRIS systems to address and prevent potential concerns.
• Process approved team member status changes, new hires, transfers, and terminations in HRIS according to business processes.
• Monitor and track performance appraisal due dates and related processes, and file in team member personnel files.

Recruitment & Training

• Coordinate team member recruitment efforts with the Executive Director in accordance with Sunrise standards and services expectations.
• Partner with community leadership on employment and recruitment policies and procedures, including posting positions, screenings, reference checks, and documentation.
• Process new hire paperwork and prepare data for payroll and record keeping.
• Assist with new hire orientation, handbook overview, and Sunrise University orientation.
• Process training and tracking in compliance with Sunrise standards and regulatory requirements.

Risk Management

• Assist with processing light duty and workers’ compensation claims to expedite return to duty and control costs.
• Support compliance with occupational health and safety regulations and risk management programs.

Benefits Administration

• Administer benefit plan offerings and enrollments.
• Address benefit-related questions and monitor programs to prevent concerns.

Generalist Duties

• Maintain current postings and compliance with employment laws.
• Establish and maintain personnel files and binders as required.
• Maintain documentation systems and assist with unemployment, EEO, and workers’ compensation matters as appropriate.
• Process invoices and assist with vendor setup and office administration.
• Assist the Executive Director with billing and general administration; manage office supplies inventory.

Training and Team Success

• Collaborate with the team and contribute to engagement and training initiatives.
• Attend regular meetings and maintain required training compliance.
• Perform other duties as assigned.

Core Competencies

• Building Customer Loyalty
• Building Trust
• Communication
• Contributing to Team Success
• Managing Work
• Planning and Organizing
• Quality Orientation
• Stress Tolerance
• Technical / Professional Knowledge

Experience and Qualifications

• High School degree / GED required
• One (1) year experience in an administrative support role, preferably in generalist HR and/or accounting
• One (1) year experience in assisted living/long term care, home health, hospitality, or related industries preferred
• Ability to handle multiple priorities and interruptions
• Strong written and verbal communication skills; ability to facilitate small group trainings
• Strong organizational and time management skills; good judgment and problem solving
• Proficiency with Microsoft Office and Sunrise applications; ability to learn new systems
• If applicable, those who drive Sunrise vehicles must review and sign the Driver job description and understand safety duties

About Sunrise

Ready to take the next step and make a bigger impact? You will help brighten the future for residents and join a team that celebrates unique contributions. Sunrise offers benefits and growth opportunities to help you reach your goals – at work and in life.

Benefits

• Medical, Dental, Vision, Life, and Disability plans
• Retirement Savings Plans
• Employee Assistance Program / Discount Program
• PTO, sick time, and holiday pay
• MyFlexPay to access pay within hours of a shift
• Tuition Reimbursement
• Bonuses may be offered based on position and performance
• Some benefits have eligibility requirements

Pre-employment & Compliance

Employment is conditioned on completing and passing a drug test, TB test/physical evaluation as required. Covid-19 and influenza vaccination requirements follow applicable laws.

Apply

Apply today to learn why Sunrise Senior Living is a certified Great Place to Work.

Job Details

• Seniority level: Entry level
• Employment type: Full-time
• Job function: Administrative
• Industries: Hospitals and Health Care