Human Resources Coordinator Job at Singleton Schreiber in San Diego

Overview

Singleton Schreiber, LLP is seeking an organized and detail-oriented HR Coordinator to join our team. The HR Coordinator will be responsible for handling key administrative and compliance-related HR functions, ensuring smooth operations and personnel file management. The ideal candidate is highly organized, capable of handling sensitive information, and committed to maintaining compliance with HR policies and procedures.

This will be a hybrid role based in our San Diego, CA office.

Salary And Benefits

$25.00-$30.00 per hour. Actual salaries will vary and will be based on various factors, such as location, skills, experience, and qualifications for the role.

Duties & Responsibilities

• Manage the HR inbox and respond to employee inquiries.
• Monitor compliance trainings and ensure timely completion.
• Complete and submit verification of employment (VOE) forms.
• Process unemployment and principal forms as needed.
• Add email communications to personnel files.
• Organize and maintain personnel files, including onboarding documents, I-9 forms, and terminated employee archives.
• Verify new hire documentation, including IDs, bar licenses, and paralegal certifications.
• Track and initiate background checks.
• Manage E-Verify processes.
• Send welcome emails and coordinate first-day schedules for new hires.
• Maintain and distribute the holiday calendar and meal premium policy reminders.
• Process timecard edits as necessary.

Qualifications And Requirements

• Bachelor’s Degree in Human Resources, Business Administration, or a related field preferred.
• 2+ years of experience in Human Resources or a similar administrative role.
• Experience in a legal setting is a plus.
• Strong attention to detail and organizational skills.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities and deadlines.
• Proficiency in Microsoft Office Suite and HR systems.
• Ability to handle sensitive and confidential information with professionalism and discretion.

Benefits

• 100% employer-paid health, dental, and vision insurance for employees and dependents
• $50,000 in life insurance provided at no cost
• 401(k) plan with 6% dollar-for-dollar employer match after probationary period
• Generous paid parental leave for birth, adoption, or fostering
• Dependent care reimbursement up to $3,500/month
• Healthcare and Dependent Care Flexible Spending Accounts (FSAs)
• Monthly commuter reimbursement up to $100 for public transportation
• Home office reimbursement: $150 for a desk, $150 for a chair (one-time)
• $25 work-from-home allowance each pay period for hybrid and remote staff
• Up to $5,250/year in tuition reimbursement for professional development
• State bar and approved professional association dues covered
• $30 Grubhub lunch credit every first Friday of the month
• Community engagement support: matching donations to 501(c)(3) nonprofits and encouragement of volunteer time

Nondiscrimination Statement: Singleton Schreiber, LLP is an equal opportunity employer. Selection of candidates will be based solely on merit without regard to race, color, religion, religious creed (including religious dress and religious grooming), sex (including pregnancy, perceived pregnancy, childbirth, breastfeeding, or related medical conditions), gender, gender identity (including transgender identity and transitioning), gender expression and sex stereotyping, national origin, ancestry, citizenship, age, physical or mental disability, legally protected medical condition or information (including genetic information), family care or medical leave status, military caregiver status, military status, veteran status, marital status, domestic partner status, sexual orientation, status as a victim of domestic violence, sexual assault or stalking, enrollment in a public assistance program, engaging in protected communications regarding employee wages, requesting a reasonable accommodation on the basis of disability or bona fide religious belief or practice, or any other basis protected by local, state, or federal laws.