AHMC Healthcare is hiring: Assistant, HR in South El Monte

Overview

The Human Resources Assistant provides administrative support to the HR department and assists with various HR-related tasks. The role ensures the smooth operation of HR functions including recruitment, onboarding, employee records management, benefits administration, and HR compliance. The HR Assistant serves as a first point of contact for general HR inquiries and helps foster a positive and efficient workplace environment.

Responsibilities

• Screens telephone calls, visitors, and mail. Handles all phone calls in a professional, courteous, and friendly manner.
• Maintains a high degree of confidentiality for all personnel matters and ensures proper confidentiality of all documents.
• Addresses employee requests, questions, or concerns courteously, professionally, efficiently, and effectively, providing excellent customer service.
• Assists with recruitment and weekly job postings.
• Processes new hires, obtains necessary documents in compliance with department requirements, and maintains employee personnel files and other relevant records.
• Coordinates new hire orientation and sends reminders to managers promptly.
• Manages license and certification reports by sending reminders to managers and following up on overdue documents.
• Responds to employment verification requests in a timely manner.
• Assists in preparing reports and conducting audits.
• Organizes and manages HR filing systems and personnel files.
• Enters and maintains data in HRIS, including status updates, address changes, emergency contacts, and evaluations.
• Issues hospital identification badges.
• Assists with department mail needs (UPS, certified mail, return receipt, courier, etc.).
• Operates and maintains office equipment such as computers, copiers, fax machines, and badge printers.
• Collaborates closely with the HR Director, providing high-level administrative and operational support to ensure effective HR initiatives and priorities.
• Performs other duties as assigned.

Qualifications

• High School diploma or equivalent required; college degree preferred.
• Experience in general office work or Human Resources preferred.
• Proficiency with Google Workspace (Google Docs, Google Sheets) required.
• Excellent English communication skills, both written and spoken, including composing correspondence.
• Demonstrates excellent customer service and interpersonal skills in all interactions.

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