Onvida Health is hiring: Administrative Assistant in Yuma

Overview

Administrative Assistant role at Onvida Health. The Administrative Assistant provides high-level, independent administrative support by conducting research, preparing statistical reports, handling information requests, attending meetings, and completing various projects. Acts as a liaison for the executive director between board members, physicians, staff, other healthcare organization representatives, patients, government and regulatory agencies, professional associations, vendors and the news media; provides general office and clerical work; coordinates meetings; handles confidential information.

Responsibilities

• Provides efficient, effective management support to department(s) including document preparation, meeting minutes, agendas, purchase orders, donor acknowledgments and recording of expenses and income in an organized, accurate, legible, and confidential manner.
• Schedules and maintains department calendar, including events, meetings, time off and attendance activities.
• Provides support for Foundation internal and external events, including tours, meetings, fundraisers, ribbon cuttings, dedications, training and seminars. Coordinates procurement of goods and services for events and projects. Coordinates internal/external catering requests; ensures notifications are communicated to departments for events (food services, security, housekeeping, engineering).
• Coordinates donations of live and silent auction items and other gifts in-kind for special events. Manages timely acknowledgment of all event participants, donors and volunteers; enters details and reconciles with CRM database.
• Coordinates with community relations and marketing consultants on projects and deadlines; reviews requests for advertising and participation in community events. Assists with procuring external community event tickets; ensures staff and board members are aware of participation and calendar details; sends reminders and confirms participation. Proofreads correspondence, ads, marketing materials, donor packets, board packets, emails, PowerPoint presentations and other outward-facing materials.
• Assists with entering data in CRM database; pulls basic reports. Assists with inputting actions and ensures follow up is added to Outlook calendars. Ensures in-kind donations are entered into database and acknowledgments are completed. Develops segmented mailing lists for events and appeals as directed. Coordinates annual appeal mailings; uploads files to third-party vendor.
• Performs other duties as assigned.

Education

• HS Diploma/GED
• Required: 3+ years related experience

Compensation and Status

Work Status: Regular full-time | 80 hours every two weeks
Shift: Days
Pay Type: Hourly
Location: Corporate Center

Salary range: Min $19.08, Mid $23.37, Max $27.66. Actual salaries vary depending on skills and experience. The listed salary range is one component of the total rewards/compensation package.

Location

Yuma, Arizona