HR Specialist Job at Ultimate LLC in Woodland Hills

Job Description

We are seeking a highly organized and detail-oriented HR Support Specialist to join our team. This role is essential to the success of our HR department, supporting performance management, employee relations, and day-to-day HR operations. The ideal candidate is a proactive problem-solver with excellent communication skills and a strong sense of discretion.
Responsibilities:

• Coordinate and monitor annual, 45-day, and 90-day employee review processes. Schedule meetings, prepare review documents, and ensure accurate recordkeeping.
• Serve as the first point of contact for employee questions and concerns. Document issues, provide guidance, and escalate matters appropriately to ensure timely and fair resolution.
• Organize meeting schedules, prepare agendas, and record detailed minutes for HR and management meetings.
• Partner with department managers to develop and refine job descriptions, outlining responsibilities, qualifications, and expectations.
• Maintain employee files and HR databases, ensuring accurate, current, and compliant documentation.
• Assist with HR initiatives, including policy updates, training programs, and other department projects.

Qualifications:

• Previous experience in an HR support or administrative role.
• Solid knowledge of HR principles and best practices, particularly in performance management and employee relations.
• Strong organizational skills with keen attention to detail.
• Excellent verbal and written communication abilities.
• Proven ability to handle sensitive and confidential information with discretion.
• Proficiency with HR software and Microsoft Office Suite (Word, Excel, Outlook).

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county , to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

Job Reference: JN -092025-404921