AM Global Group is hiring: HR Administrative Assistant in Plainfield

Overview

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We are seeking a proactive and skilled HR Administrative Assistant to support the daily functions of our Human Resources department. This role is a perfect fit for a versatile professional who can handle a wide range of administrative tasks while contributing to key HR initiatives. The HR Administrative Assistant will be a key point of contact for employees, assisting with onboarding and benefits administration, policy inquiries, and record-keeping. The ideal candidate will be highly organized, possess excellent communication skills, and have a strong understanding of HR best practices. Additionally, this individual will support other admin functions, including billing and client interactions.

Company Description
Third party logistics provider based in Indianapolis, IN able to provide local / global distribution programs for clients along with international and domestic freight forwarding solutions to an array of clients.

Location: Indianapolis, IN

Employment type: Full-time

Key Responsibilities

• Employee Support and Relations: Serve as the first point of contact for employee questions regarding HR policies, benefits, payroll, and company procedures. Assist in resolving employee relations issues, escalating complex matters to the HR Manager as needed. Provide administrative support for performance management and employee disciplinary processes.
• Recruitment and Onboarding: Assist with the full recruitment life cycle, including posting job openings, screening resumes, and scheduling interviews. Coordinate and facilitate new hire onboarding, including preparing new hire paperwork, conducting orientation, and ensuring a smooth first-day experience. Manage the offboarding process for departing employees, including conducting exit interviews and processing final paperwork.
• Benefits and Payroll Administration: Administer employee benefit programs and assist employees with enrollment and questions. Collaborate with the payroll department to ensure accurate and timely processing of payroll, including managing changes and updates to employee files.
• HRIS and Record-Keeping: Maintain and update employee data in the HRIS with accuracy and confidentiality. Ensure all employee files, digital and physical, are organized and compliant with legal requirements. Assist in generating HR reports on key metrics such as turnover, hiring, and employee demographics.
• Compliance and Policy Management: Help ensure HR practices and policies comply with federal, state, and local employment laws. Assist in the development, communication, and enforcement of company policies and procedures.
• Office admin functions: Assist with billing clients; work with clients on admin requests; report generation; help with miscellaneous office needs.

Qualifications

• Experience: Minimum 2 - 4 years in an HR generalist or administrative role.
• Education: Bachelor’s degree in Human Resources, Business Administration, or a related field preferred.
• Knowledge: Solid understanding of HR functions, best practices, and employment laws.
• Technical Skills: Proficiency with HRIS/HRMS systems and Microsoft Office Suite (especially Excel).

Skills & Competencies

• Communication: Excellent verbal and written communication skills with the ability to interact professionally with employees at all levels.
• Attention to Detail: Meticulous attention to detail and a high level of accuracy in all tasks.
• Confidentiality: Strong ability to handle sensitive and confidential information with discretion and integrity.
• Problem-Solving: Proactive and resourceful with strong problem-solving skills.
• Multitasking: Ability to manage multiple priorities and work effectively in a fast-paced environment.

Job Details

Seniority level: Not Applicable

Industries: Transportation, Logistics, Supply Chain and Storage