Infinite Computer Solutions is hiring: Executive Assistant in Rockville

Role: Executive Assistant

Location: Rockville, MD

Fulltime

Job Summary

We are seeking a highly organized, detail-oriented, and proactive Executive Assistant to provide high-level administrative support to our executive leadership. The ideal candidate will be experienced in handling of executive support tasks, including calendar management, travel arrangements, meeting coordination , and confidential communications.

This role requires exceptional communication skills, the ability to multitask in a fast-paced environment, and strong discretion in handling sensitive information.

Key Responsibilities

• Manage complex calendars, schedule meetings, and coordinate appointments across multiple time zones
• Arrange domestic and international travel logistics , including flights, accommodations, ground transportation, and itineraries
• Prepare detailed travel briefs and ensure all required documents and materials are in place before trips
• Organize and support meetings, including preparing agendas, minutes, and follow-ups
• Act as a liaison between the executive and internal/external stakeholders
• Handle confidential information with discretion and maintain a high level of professionalism
• Draft, edit, and proofread emails, reports, and presentations on behalf of the executive
• Monitor and manage incoming communications, responding or directing as appropriate
• Support personal administrative tasks as needed (e.g., personal appointments, reservations)
• Manage expense reports and reconcile corporate credit card transactions
• Track deadlines and ensure timely completion of key deliverables

Qualifications

• Proven experience as an Executive Assistant, Personal Assistant, or in a similar administrative role
• Excellent knowledge of MS Office (Word, Excel, PowerPoint, Outlook) and calendar tools (e.g., Google Calendar, Outlook)
• Strong experience in booking complex travel arrangements
• Exceptional organizational and time-management skills
• Excellent verbal and written communication abilities
• Ability to work independently and prioritize tasks with minimal supervision
• Discretion and confidentiality are a must
• Bachelor's degree or equivalent experience preferred