Executive Assistant Job at ROCS Grad Staffing in Washington DC

Why You Want to Work Here:

Great opportunity to join a national nonprofit dedicated to protecting and advancing the civil rights of the estimated 5 million children and adults in the U.S. who cannot rely on speech alone to be heard and understood.

About the Role:

We are seeking an Executive Assistant to provide high-level administrative and operational support to the Executive Director and team. This role is 25–30+ hours per week (with the potential to increase to full-time) and is fully remote, with preference for candidates based in the Washington, DC area for occasional in-person duties.

The ideal candidate is detail-oriented, proactive, and highly organized, with strong communication skills and the ability to manage multiple projects simultaneously. They must exercise discretion with sensitive information and demonstrate a commitment to disability equity and justice.

Key Responsibilities of the Executive Assistant

• Provide executive support, including calendar management, meeting scheduling, travel coordination, and expense reporting
• Track organizational tasks and projects to ensure deadlines are met and goals are achieved
• Support communication efforts, including email correspondence, social media, newsletters, and website updates
• Assist with planning, preparing, and hosting online meetings, webinars, and events; take notes and prepare minutes
• Maintain and organize digital files, spreadsheets, and records
• Process invoices, donations, receipts, and assist with bookkeeping and budget tracking
• Provide logistical support for occasional in-person programs and events
• Support accessibility in documentation and communications for individuals with disabilities
• Handle general inquiries via phone, email, and other channels
• Provide light IT/computer support to staff as needed
• Perform other administrative duties as assigned

Qualifications of the Executive Assistant

• 3+ years of administrative experience supporting senior leadership
• Exceptional attention to detail, organization, and time management skills
• Strong communication, writing, and editing abilities
• Ability to prioritize, manage, and complete tasks independently and collaboratively
• High level of professionalism and discretion with confidential information
• Proficiency with office productivity tools and the ability to learn new systems quickly
• Strong interpersonal skills and ability to work respectfully with diverse colleagues and communities
• Commitment to the mission of advancing disability rights and equity