This range is provided by Aster Talent. Your actual pay will be based on your skills and experience talk with your recruiter to learn more.
Base pay range
$100,000.00/yr - $110,000.00/yr
Job Title: Executive Assistant
Compensation: $100,000 $110,000 base salary, plus annual performance-based bonus
About Us:
Our client is a fast-paced, client-focused financial services firm committed to delivering exceptional results with integrity and precision. We are currently seeking a highly experienced and detail-oriented Executive Assistant to support their team and support Director-level staff and their teams. This is an excellent opportunity to join a collaborative environment where your organizational skills and proactive mindset will have a direct impact.
Position Overview:
We are looking for an Executive Assistant with 7+ years of relevant experience to provide high-level administrative support to Director-level leaders and their broader teams. The ideal candidate thrives in a team-oriented environment and has demonstrated success managing complex calendars, coordinating travel, processing expenses, and handling communication from a shared inbox. Experience in the financial sector is a plus.
Key Responsibilities:
- Manage and triage a shared inbox, responding to and flagging priority messages in a timely and professional manner
- Provide comprehensive calendar management for multiple Director-level staff, including scheduling meetings across time zones, resolving conflicts, and ensuring optimal time use
- Coordinate domestic and international travel arrangements, including flights, accommodations, itineraries, and ground transportation
- Prepare and submit expense reports in compliance with company policies and timelines
- Serve as a liaison between directors, their teams, and internal/external stakeholders
- Handle sensitive and confidential information with discretion and professionalism
- Collaborate with other Executive Assistants to ensure seamless support across the broader organization
Qualifications:
- Minimum 7 years of experience as an Executive Assistant, preferably supporting Director-level or senior leadership
- Prior experience working from a shared inbox is highly desirable
- Strong organizational and time-management skills with the ability to prioritize and multitask effectively
- Exceptional communication skills, both written and verbal
- Proficient in Microsoft Office Suite and tools such as Outlook, Excel, and expense platforms (e.g., Concur, Expensify)
- Demonstrated ability to work well in a team-oriented environment
- High degree of professionalism, discretion, and reliability
What We Offer:
- Competitive compensation: $100,000 $110,000 base salary, plus annual bonus
- Hybrid work schedule in Boston (in-office presence required several days per week)
- Supportive and collaborative team culture
- Opportunity to work with top-tier financial professionals
Seniority level
Seniority level
Mid-Senior level
Employment type
Employment type
Full-time
Job function
Job function
Administrative
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Inferred from the description for this job
Medical insurance
401(k)
Vision insurance
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