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Base pay range
$120,000.00/yr - $130,000.00/yr
Additional compensation types
Annual Bonus
A high-growth organization is seeking a highly organized, proactive, and polished Executive Assistant (EA) to provide seamless administrative support to its executive team, with a primary focus on the CEO and CFO. This is a critical role and the first hire solely dedicated to supporting senior leadership. The ideal candidate will act as a trusted partner to the C-suiteenabling day-to-day efficiency, optimizing executive productivity, and helping maintain a culture of excellence. Success in this role requires agility, urgency, discretion, and a tech-savvy, solutions-oriented mindset.
Key Responsibilities
Executive Support:
- Manage complex calendars across multiple time zones for the CEO and CFO, including scheduling internal/external meetings, travel, and events
- Serve as a gatekeeper and liaison between executives and internal/external stakeholders
- Prepare briefs for meetings, including agendas, documents, and talking points
- Draft, proofread, and manage high-level communications and presentations
- Monitor executive email inboxes and flag or respond to urgent matters as appropriate
Travel & Logistics:
- Coordinate comprehensive domestic and international travel itineraries, including flights, accommodations, ground transportation, and meeting logistics
- Process expense reports and reimbursement requests accurately and promptly
- Prepare travel briefings and ensure executives are fully equipped for business trips
Meeting & Event Management:
- Organize and support executive team meetings, including preparing materials, taking minutes, and tracking follow-up items
- Coordinate leadership offsites, board meetings, investor meetings, and internal company events
- Support culture-building initiatives through thoughtful planning and execution of internal events
Office & Operations Coordination:
- Act as the point of contact for office-related operations and vendor relationships
- Collaborate with HR, IT, and Finance to ensure executives are fully supported and equipped
- Support onboarding logistics for new executive team members
Confidentiality & Discretion:
- Handle sensitive and confidential information with the utmost discretion
- Anticipate executive needs and address issues proactively
Special Projects:
- Provide project management support for key initiatives and ad hoc assignments
- Conduct research, gather data, and prepare reports for executive decision-making
- Create structure around administrative processes through scalable workflows and tools
Qualifications
- 5+ years of experience as an Executive Assistant supporting senior executives in fast-paced or high-growth environments
- Proven experience supporting multiple C-level executives, particularly a CEO and/or CFO
- Exceptional organizational, time management, and multitasking skills
- High level of professionalism, discretion, and emotional intelligence
- Excellent written and verbal communication skills
- Proficient with Microsoft Office, Google Workspace, and modern workplace tools such as Slack, Zoom, and Concur
- Comfortable working 100% onsite in a collaborative environment
Preferred Traits
- Proactive and resourceful, with the ability to anticipate needs and take initiative
- Strong sense of ownership and accountability
- Composed under pressure, with excellent prioritization skills
- Passionate about improving systems and processes
Seniority level
Seniority level
Mid-Senior level
Employment type
Employment type
Full-time
Job function
Job function
Administrative-
Industries
Manufacturing
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Inferred from the description for this job
Medical insurance
Vision insurance
401(k)
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