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Hirewell

Hirewell is hiring: Executive Assistant in Commerce

Hirewell, Commerce, CA, United States

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This range is provided by Hirewell. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$120,000.00/yr - $130,000.00/yr

Additional compensation types

Annual Bonus

A high-growth organization is seeking a highly organized, proactive, and polished Executive Assistant (EA) to provide seamless administrative support to its executive team, with a primary focus on the CEO and CFO. This is a critical role and the first hire solely dedicated to supporting senior leadership. The ideal candidate will act as a trusted partner to the C-suite—enabling day-to-day efficiency, optimizing executive productivity, and helping maintain a culture of excellence. Success in this role requires agility, urgency, discretion, and a tech-savvy, solutions-oriented mindset.

Key Responsibilities

Executive Support:

  • Manage complex calendars across multiple time zones for the CEO and CFO, including scheduling internal/external meetings, travel, and events
  • Serve as a gatekeeper and liaison between executives and internal/external stakeholders
  • Prepare briefs for meetings, including agendas, documents, and talking points
  • Draft, proofread, and manage high-level communications and presentations
  • Monitor executive email inboxes and flag or respond to urgent matters as appropriate

Travel & Logistics:

  • Coordinate comprehensive domestic and international travel itineraries, including flights, accommodations, ground transportation, and meeting logistics
  • Process expense reports and reimbursement requests accurately and promptly
  • Prepare travel briefings and ensure executives are fully equipped for business trips

Meeting & Event Management:

  • Organize and support executive team meetings, including preparing materials, taking minutes, and tracking follow-up items
  • Coordinate leadership offsites, board meetings, investor meetings, and internal company events
  • Support culture-building initiatives through thoughtful planning and execution of internal events

Office & Operations Coordination:

  • Act as the point of contact for office-related operations and vendor relationships
  • Collaborate with HR, IT, and Finance to ensure executives are fully supported and equipped
  • Support onboarding logistics for new executive team members

Confidentiality & Discretion:

  • Handle sensitive and confidential information with the utmost discretion
  • Anticipate executive needs and address issues proactively

Special Projects:

  • Provide project management support for key initiatives and ad hoc assignments
  • Conduct research, gather data, and prepare reports for executive decision-making
  • Create structure around administrative processes through scalable workflows and tools

Qualifications

  • 5+ years of experience as an Executive Assistant supporting senior executives in fast-paced or high-growth environments
  • Proven experience supporting multiple C-level executives, particularly a CEO and/or CFO
  • Exceptional organizational, time management, and multitasking skills
  • High level of professionalism, discretion, and emotional intelligence
  • Excellent written and verbal communication skills
  • Proficient with Microsoft Office, Google Workspace, and modern workplace tools such as Slack, Zoom, and Concur
  • Comfortable working 100% onsite in a collaborative environment

Preferred Traits

  • Proactive and resourceful, with the ability to anticipate needs and take initiative
  • Strong sense of ownership and accountability
  • Composed under pressure, with excellent prioritization skills
  • Passionate about improving systems and processes

Seniority level

  • Seniority level

    Mid-Senior level

Employment type

  • Employment type

    Full-time

Job function

  • Job function

    Administrative

  • Industries

    Manufacturing

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Inferred from the description for this job

Medical insurance

Vision insurance

401(k)

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