Executive Assistant / Sr. Executive Assistant Job at Salesforce in Indianapolis

Overview

Executive Assistant / Sr. Executive Assistant role at Salesforce.

Salesforce & Slack Executive Assistants are a team of experienced professionals who support our top executives across the globe. These critical team members are viewed as strategic partners who keep the executives and their teams focused on company goals while embracing the Salesforce Ohana.

Your Impact

Our Executive Assistants understand that the success of the executive is a reflection of their work and vice versa, which creates a true atmosphere of teamwork and job satisfaction.

Core Responsibilities

• Manage day to day schedules in a way that the executive is able to complete obligations in an organized, efficient manner.
• Coordinate internal and external meetings including team meetings, all-hands, off-site meetings, one-on-one meetings, and meetings with team members and customers.
• Proactively manage calendar priorities based on customer meetings, release cycles, fiscal calendars, current projects, team needs, and events.
• Book domestic and international travel within Salesforce’s travel policy, considering visas, costs, and proper documentation.
• Collaborate with colleagues across Salesforce and with Senior Executives inside and outside the company, identifying key stakeholders.
• Assist with food orders, luncheon planning, and planning of other business-related meetings as requested.
• Other administrative and project duties as requested.

Minimum Requirements

• Minimum of 5+ years of applicable administrative experience, ideally from a global software organization.
• Strong attention to detail, organization, and process in executing administrative activities.
• Experience setting up and managing virtual meeting platforms (Zoom, Webex, GoToWebinar, Google Hangouts) and conference calls.
• Strong teamwork skills; ability to offer suggestions and improve processes collaboratively.
• Strong relationship management skills and ability to build a personal network across the company.
• Intermediate project coordination experience.
• Excellent verbal and written communication; ability to communicate clearly with senior leaders and external partners.
• Experience partnering with senior management in a fast-paced, innovative environment.
• Experience working with large administrative teams.
• Working proficiency with Google Suite (Gmail, Docs, Drive, GMeet); experience with Quip, Slack, Salesforce and Tableau is a plus.

Additional Desired Skills/Traits

• Customer-centric orientation.
• Agility and flexibility to changing priorities and needs.
• Proven ability to manage projects, work under pressure, and meet deadlines.
• Willingness to continuously acquire new competencies and accept new challenges.
• Ability to understand the global DNA of the company and its organizations.
• Ability to handle confidential material with discretion.
• Clear, thorough, and specific communications with attention to follow-through.

Accommodations

If you require assistance due to a disability applying for open positions, please submit a request via the Accommodations Request Form.

Posting Statement

Salesforce is an equal opportunity employer and maintains a policy of non-discrimination with all employees and applicants for employment. Salesforce believes in equality for all and aims to create a workplace that’s inclusive and free from discrimination. Applicants will be assessed on merit, competence, and qualifications without regard to race, religion, color, national origin, sex, sexual orientation, gender expression or identity, transgender status, age, disability, veteran or marital status, political viewpoint, or other classifications protected by law. This policy applies to current and prospective employees, no matter where they are in their Salesforce employment journey. Recruiting, hiring, and promotion decisions are fair and based on merit.

In the United States, compensation may include base salary, incentive compensation, equity, and benefits, depending on location and role. Salesforce offers a range of benefits including time off, medical, dental, vision, mental health support, parental leave, life and disability insurance, 401(k), and an employee stock purchase program. More details about company benefits can be found at the following link: https://www.salesforcebenefits.com. Salesforce will consider qualified applicants with arrest and conviction records in accordance with applicable laws.

For New York-based roles, the base salary range is $95,200 to $153,400. For California-based roles, the base salary range is $95,200 to $153,400. For Illinois-based roles, the base salary range is $87,200 to $140,600.