Executive Assistant / Sr. Executive Assistant Job at Salesforce in Indianapolis

Overview

Job Category: Corporate Functions

About Salesforce: Salesforce is the #1 AI CRM, where humans with agents drive customer success together. We value ambition, action, trust, and innovation as a way of life. We are looking for Trailblazers passionate about bettering business and the world through AI, driving innovation, and upholding Salesforce's core values.

Department Description: Salesforce & Slack Executive Assistants support top executives across the globe. These team members are strategic partners who keep executives and their teams focused on company goals while embracing the Salesforce Ohana.

Role Description: We are looking for Executive Assistants to contribute to the growth of our company. This role involves working with individuals united by teamwork, service, and excellence. Each Executive Assistant will apply skills based on their executive’s function, personality, and communication style. Salesforce maintains a positive, diverse, and supportive culture, and we are adding a strong contributor to our Executive Assistant team.

Your Impact: Our Executive Assistants understand that the success of the executive reflects their own work, fostering a true atmosphere of teamwork and job satisfaction.

Core Responsibilities

• Manage day-to-day schedules to enable the executive to fulfill obligations in an organized, efficient way.
• Coordinate internal and external meetings (team meetings, all-hands, off-site, one-on-one, customer meetings, etc.).
• Proactively manage calendar priorities based on customer meetings, release cycles, fiscal calendars, current projects, team needs, and events like Dreamforce.
• Book appropriate domestic and international travel within Salesforce’s travel policy, considering visas, costs, and proper documentation.
• Collaborate effectively with employees from other groups and senior executives inside and outside the company; recognize key stakeholders across organizations.
• Assist with food orders, luncheon planning, and planning of other business-related meetings as requested.
• Other administrative and project duties as requested.

Minimum Requirements

• Minimum of 5+ years of applicable administrative experience, ideally in a global software organization.
• Strong attention to detail, organization, and process in executing administrative activities.
• Experience setting up and managing virtual meeting platforms (Zoom, Webex, GoToWebinars, Google Hangouts) and conference calls.
• Strong teamwork skills with the ability to offer suggestions and improve processes, working collaboratively with others.
• Strong relationship management skills and ability to build a personal network across the company.
• Intermediate project coordination experience.
• Strong verbal and written communication; ability to communicate clearly with senior leaders and external partners.
• Experience partnering with senior management in a fast-paced, innovative environment.
• Experience working with/in large administrative teams.
• Working proficiency of Google Suite (Gmail, Docs, Drive, GMeet). Familiarity with Quip, Slack, Salesforce, and Tableau is a plus.

Additional Desired Skills/Traits

• Customer-centric orientation.
• Agility and flexibility to changing priorities and needs.
• Proven ability to manage projects, work under pressure, and meet deadlines.
• Willingness to continuously acquire new competencies and take on new challenges.
• Curiosity to understand the global DNA of the company and its organizations.
• Ability to handle confidential material with utmost discretion.
• Clear, thorough, and specific communications with attention to follow-through.

Unleash Your Potential

When you join Salesforce, you’ll be limitless in all areas of your life. Our benefits and resources support balance, and our AI agents accelerate impact. Apply today to shape the future for yourself, AI, and the world.

Accommodations

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Posting Statement

Salesforce is an equal opportunity employer and maintains a policy of non-discrimination with all employees and applicants for employment. We believe in equality and a diverse, inclusive workplace free from discrimination. Rights and protections apply to recruitment, hiring, job assignment, compensation, promotion, benefits, training, and performance management. In the United States, compensation is determined by location, role, knowledge, skills, and experience. Some roles may be eligible for incentive compensation, equity, and benefits. Salesforce offers a range of benefits, including time off, medical/dental/vision, mental health support, parental leave, life and disability insurance, 401(k), and an employee stock purchase program. More details at: https://www.salesforcebenefits.com. Salesforce will consider qualified applicants with arrest and conviction records as required by applicable law. Specific base salary ranges by location: New York, NY; California; Illinois.