Executive Assistant Job at Pocketbook Agency in Los Angeles

This range is provided by Pocketbook Agency. Your actual pay will be based on your skills and experience talk with your recruiter to learn more.

Base pay range

$100,000.00/yr - $120,000.00/yr

Position: Executive Personal Assistant (EPA)

Reports to: CEO

A leading financial services firm is seeking a proactive, intuitive, and experienced Executive Personal Assistant (EPA) to support the CEO. This position requires exceptional organizational skills, meticulous attention to detail, and the ability to manage multiple priorities with precision. The ideal candidate will demonstrate discretion, and have the ability to balance both traditional executive assistant duties with the added personal support.

Key Responsibilities:

• Provide comprehensive support to the CEO, including scheduling, calendar management, and organizing both business and personal appointments.
• Arrange and manage private jet travel, ensuring the CEOs schedule is coordinated with flight arrangements, accommodations, and personal travel needs. This includes working across multiple time zones.
• Handle personal responsibilities as needed, ensuring the CEOs daily operations run smoothly and efficiently.
• Anticipate the CEOs needs and proactively address potential challenges, ensuring all actions align with the CEOs best interests.
• Maintain a high level of discretion when handling sensitive personal and professional information.
• Deliver top-tier, white-glove support, ensuring the CEOs needs are met with exceptional attention to detail and professionalism.

Qualifications:

• Minimum of 5-7 years as an Executive Assistant/Personal Assistant, ideally supporting C-Suite Executives or in the financial/VC space
• Proficient in Microsoft Office, Google Suite, and QuickBooks
• Exceptional organization skills and attention to detail
• Strong communication skills, both written and verbal
• Ability to manage competing priorities in a fast-paced environment

Location: On-site daily in Century City, CA

Seniority level

• Not Applicable

Employment type

• Full-time

Job function

• Administrative