Innovations PSI is hiring: Executive Assistant in Palo Alto

Base pay range $100,000.00/yr - $140,000.00/yr This range is provided by Innovations PSI. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more. Overview Our client is seeking a highly organized and proactive Executive Assistant to support multiple members of their senior leadership team including the Chief Financial Officer, Chief Talent Officer, General Counsel, and Vice President of Finance. This role requires a detail-oriented and professional individual capable of handling a wide range of executive and administrative responsibilities. Responsibilities Manage complex calendars, schedule internal and external meetings, and coordinate logistics Support company-wide programming and events, including organizing materials and overseeing planning efforts Partner with the Talent Team on recruitment efforts, including scheduling interviews and maintaining candidate tracking systems Prepare and submit expense reports for executives Coordinate domestic and international travel arrangements Welcome visitors and assist with on-site meetings Draft meeting minutes for internal committees Maintain organized legal files and assist with document retrieval upon request Support compliance processes such as AML and KYC documentation Assist in certifying legal documents (Notary Public certification preferred but not required) Provide occasional backup coverage for front desk operations and general office support Take on additional administrative or project based tasks as needed Qualifications 5+ years of executive administrative experience Prior experience supporting HR and/or legal leadership, preferably within the financial services industry Bachelor's degree or equivalent experience strongly preferred Demonstrated ability to handle confidential information with integrity and professionalism Proven relationship building skills, with a collaborative approach to partnering with internal and external stakeholders Strong multitasking and time management skills, with a high level of attention to detail Excellent communication abilities, especially with senior leadership and external partners Experience with coordinating high-level meetings and events Proficient in Microsoft Office Suite and Zoom Experience with expense reporting tools (such as Concur) is a plus Employment details Seniority level: Associate Employment type: Full-time Job function: Administrative Industries: Staffing and Recruiting Referrals increase your chances of interviewing at Innovations PSI by 2x Get notified about new Executive Assistant jobs in Palo Alto, CA. #J-18808-Ljbffr