Executive Assistant Job at Pocketbook Agency in Westlake Village

Our client, a leading and growing real estate private equity firm, is seeking a highly experienced Executive Assistant to support Managing Partner in Westlake Village office. The ideal candidate will bring significant experience with C-suite level Executive Administration, strong organizational skills, high detail orientation, and the professionalism required to manage information and communication with discretion.

Responsibilities

• Manage the scheduling and coordination of complex calendars, meeting schedules, appointments, and some events, both onsite and offsite.
• Serve as primary liaison between Managing Director and both internal and external parties, with great interpersonal communication acumen and strict confidentiality.
• Coordinate all details for domestic and international travel, including detailed itineraries.
• Support meetings: agendas, materials, notes, and follow-up action items.
• Process and track expenses with accuracy and compliance.
• Assist with special projects and occasional personal/family-related tasks.

Requirements

• 10+ years’ Executive Assistant experience, ideally with the willingness to do 10% personal work from behind the desk.
• Strong communication skills; experience working with investors and senior executives.
• Proven ability to maintain boundaries and manage confidential information.
• Background in real estate or private equity is a plus.

Compensation & Benefits

• $120,00–$130,000+ salary range
• Very generous health insurance (employee & family)
• Very generous PTO policies
• Professional growth opportunities in a supportive culture
• Great Places to Work certified
• Ranked by Fortune as in 2025 as one of the Top Places to Work in Real Estate