Groupe Insearch is hiring: Executive Assistant in Palo Alto

Send your resume to info@insearchsf.com with the job ID TITLE: Executive Assistant LOCATION: ATTRACTIVE FACTORS Join a mission-driven organization with a meaningful impact Hybrid schedule (M/T/Th in-office; W/F remote) and strong work-life balance Paid Caltrain pass for public transportation commuters Eligible for overtime Collaborative and open-office culture with friendly teammates Access to Well Program, fitness classes, and on-site discounts Direct interaction with board members and involvement in quarterly board dinners KEY RESPONSIBILITIES Manage and coordinate calendars for two Managing Directors Plan logistics for internal and external meetings, including with board members Coordinate light domestic travel and prepare expense reports Handle incoming correspondence and liaise professionally with internal/external contacts Collaborate with the admin team on projects and coverage Oversee logistics and lead planning for quarterly board dinners Assist with facilities coordination, office moves, and vendor requests Provide backup support for other administrative staff as needed Maintain supplies and prepare onboarding setup for new hires TOP KEYS FOR CLIENT 2–3 years of administrative or executive support experience Highly professional, polished, and poised when representing the organization Warm and team-oriented, able to work seamlessly in an open, collaborative office Tech-savvy, responsive, and detail-obsessed Comfortable with a hybrid work schedule and working with multiple personalities Proactive, resourceful, and confident juggling shifting priorities #J-18808-Ljbffr