Groupe Insearch
Executive Assistant Job at Groupe Insearch in Palo Alto
Groupe Insearch, Palo Alto, CA, United States, 94306
Send your resume to info@insearchsf.com with the job ID
TITLE:
Executive Assistant
LOCATION:
ATTRACTIVE FACTORS
- Join a mission-driven organization with a meaningful impact
- Hybrid schedule (M/T/Th in-office; W/F remote) and strong work-life balance
- Paid Caltrain pass for public transportation commuters
- Eligible for overtime
- Collaborative and open-office culture with friendly teammates
- Access to Well Program, fitness classes, and on-site discounts
- Direct interaction with board members and involvement in quarterly board dinners
KEY RESPONSIBILITIES
- Manage and coordinate calendars for two Managing Directors
- Plan logistics for internal and external meetings, including with board members
- Coordinate light domestic travel and prepare expense reports
- Handle incoming correspondence and liaise professionally with internal/external contacts
- Collaborate with the admin team on projects and coverage
- Oversee logistics and lead planning for quarterly board dinners
- Assist with facilities coordination, office moves, and vendor requests
- Provide backup support for other administrative staff as needed
- Maintain supplies and prepare onboarding setup for new hires
TOP KEYS FOR CLIENT
- 2–3 years of administrative or executive support experience
- Highly professional, polished, and poised when representing the organization
- Warm and team-oriented, able to work seamlessly in an open, collaborative office
- Tech-savvy, responsive, and detail-obsessed
- Comfortable with a hybrid work schedule and working with multiple personalities
- Proactive, resourceful, and confident juggling shifting priorities