Executive Assistant Job at Walt Disney Imagineering in Glendale

Overview

Executive Assistant role at Walt Disney Imagineering. The position supports two Executives in the Global Music Studio and is full-time. This role is part of a dynamic, fast-paced team that creates music for Walt Disney Imagineerings global parks, attractions, and resorts.

What You Will Do

• Collaborate with colleagues across TWDC and Imagineering, as well as with external composers, directors, musicians, and their offices.
• Manage a busy calendar on behalf of the executives you support.
• Review the leaders schedule to build in time for focus time and travel.
• Create global, multi-city travel itineraries, considering time zones, weather delays, traffic, and fatigue levels.
• Schedule conference rooms, meetings, and video chats.
• Assist other Music Team members with administrative, departmental, and office needs.
• Interface directly with other senior executives and their support teams.
• Manage confidential, sensitive information.
• Draft emails on behalf of leaders and prepare meeting/presentation materials.
• Assist with onboarding new employees.
• Manage large purchase orders and vendor setup.
• Plan executive involvement in large, high-profile events (premieres, product launches, off-sites, team-building activities).
• Plan group lunches, music showcases, and other gatherings.

Required Qualifications & Skills

• At least 5 years administrative experience supporting executives in a corporate environment.
• Sharp written and verbal communication skills, including flawless grammar and a rich vocabulary.
• Desire to immerse yourself fully and learn all aspects of your executives business.
• Ability to multi-task and prioritize deadlines/deliverables.
• Strong proficiency with computers, phones, and office equipment; mastery of Microsoft Office programs, SAP, Concur, and working in a Windows environment.
• Resourceful, proactive, self-directed, solution oriented.
• Ability to build relationships and collaborate with others.
• Complete reliability handling confidential, often extremely sensitive information.
• Desire to be helpful to leaders and co-workers, and to go the extra mile without being asked.
• Some schedule flexibility; willingness to travel as needed during non-office hours.
• Strong organizational skills and extreme attention to detail.
• Professional demeanor, positive attitude, can-do spirit, and discretion.

Preferred Qualifications & Skills

• Experience at The Walt Disney Company or large public corporations.
• Experience working with Creative teams and executives.
• Familiarity with music-related teams.
• Excellent knowledge of MAC or PC computers.

Education

• Bachelors degree or equivalent experience.

Additional Information

• Disney offers a rewards package including health and savings benefits, educational opportunities, and other perks. Learn more at https://jobs.disneycareers.com/benefits.

Job Details

• Location: Glendale, CA
• Seniority level: Executive
• Employment type: Full-time
• Industry: Entertainment Providers