Executive Assistant Job at Caulfield & Wheeler in Orlando

Hesperos, Inc

Executive Assistant

Orlando, FL – Full time

The Executive Assistant is an experienced administrative professional with knowledge and experience in business administration and senior executive support. The Executive Assistant must possess the ability to successfully manage competing and changing priorities. An individual with solid business administrative skills, a commitment to excellence, and the ability to work effectively in a fast-paced, technical, and evolving environment will thrive at Hesperos a leader amongst preclinical biotechnology testing companies.

Working under the direction and guidance of the CEO, the Executive Assistant is the senior level administrative support for the CEO, CFO, and CSO. The Executive Assistant will communicate, document and support various efforts and in doing so will maintain solid working relationships with internal Hesperos personnel and external clients, partners and suppliers. The Executive Assistant must exercise critical judgement, confidentiality, and considerable initiative in administrative management, and anticipate the needs of the executives by independently researching and determining the appropriate documents, reports, and policies needed for meetings.

In this role you will be responsible for:
• Managing confidential and time-sensitive matters with a high level of discretion and professionalism.
• Preparing both internal and external correspondence, documents, and presentations in support of the objectives of the organization.
• Appointment scheduling and contact management for Hesperos executives and resolving any conflicts for meetings and travel as well as monitoring other critical deadlines.
• Arranging travel and accommodations for executives along with preparing expense reports.
• Promptly addressing communications including the need to respond to requests outside normal business hours.
• Other duties as may be assigned by the CEO (or other executives).

Applicant must have the following qualifications:
• 3+ years’ experience as an Executive Assistant or equivalent in a technology organization (sales experience is a definite plus).
• High school diploma or equivalent (some college or a Bachelor’s degree preferred)
• Proficiency in MS Office applications (e.g., Word, Excel, PowerPoint—subject to confirmatory testing)
• Ability to communicate effectively and professionally with strong written and verbal and effective listening communication skills.
• Strong business sense with ability to decipher priorities and make sound judgement calls.
• A proactive, detail-oriented, well-organized and adaptable mindset.

Ideally, the applicant will also have the following qualifications:
• Experience with other types of CRM, project management, HR (and other) software applications
• Experience supporting business development activities.
• Experience preparing governmental (or privately funded) grant submissions
• Scientific literacy.

This description is a summary only, describing the general level of work being performed and is not intended to be all-inclusive. The duties of this position may change from time to time and/or based on business need. We reserve the right to add or delete duties and responsibilities at the discretion of the company.

Hesperos offers employees a competitive and comprehensive salary and benefits package:
• Medical, dental, and vision coverage
• Short-term and Long-term disability
• Life insurance
• Paid time off
• Potential for equity awards

About Hesperos
Hesperos, Inc. is a recognized leader in the microphysiological systems (MPS), organ-on-a-chip, arena. As the original Human-on-a-Chip company, we operate as a preclinical contract research organization (CRO) helping our biopharmaceutical, cosmetic and food industries clients accelerate their product development programs in a capital efficient manner by providing results that often cannot be gleaned from conventional animal testing.

Hesperos is a staunch supporter of the global "3-R" initiative to replace, reduce and refine the use of animals for biopharmaceutical testing; instead, we use human-derived cells to provide more meaningful, translatable clinically meaningful insights. Hesperos’ Human-on-a-Chip, multi-organ, in vitro, platform replicates the functional aspects of human physiology by providing unprecedented visibility into how the human body will respond to a variety of agents from the functional efficacy and safety standpoints.

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Education

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Microsoft Office applications

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On-Site Position

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