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Career Group

Executive Assistant Job at Career Group in South San Francisco

Career Group, South San Francisco, CA, United States, 94083

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This range is provided by Career Group. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$48.00/hr - $50.00/hr

Our client, a prestigious life science company, is seeking a highly organized and proactive Executive Assistant to provide dedicated support to the Chief Executive Officer (CEO) and Chief Business Officer (CBO), while also overseeing general office management responsibilities. As a key support to two senior leaders, you’ll help ensure they stay organized and focused on high-priority initiatives. You will also take ownership of office operations, ensuring a smooth and efficient work environment for the broader team. The ideal candidate is a self-starter who can manage shifting priorities and execute with professionalism and discretion.

**Please note this is a 4-month, onsite, contract role with an immediate start in South San Francisco. Pay will be $48-50/hr.**

Key Qualifications:

  • Provide high-level administrative support to the CEO and CBO, including proactive calendar management, meeting scheduling, and coordination across time zones
  • Manage domestic and international travel logistics, including itineraries and last-minute changes
  • Prepare and process expense reports and other executive documentation
  • Act as a liaison between the executives and internal teams, board members, and external partners
  • Draft and proofread communications, presentations, and meeting materials
  • Coordinate team events, on-site meetings, and occasional offsites
  • Oversee general office operations—manage supplies, vendors, and facilities needs
  • Maintain confidentiality and exercise discretion in handling sensitive information
  • Support ad hoc projects and strategic initiatives as needed

Qualifications:

  • 5+ years of experience supporting C-level executives, ideally in life sciences, biotech, or a related industry
  • Strong organizational skills with the ability to manage multiple priorities with efficiency and poise
  • Excellent communication and interpersonal skills
  • Proven ability to maintain discretion and handle confidential information
  • Proficiency with Microsoft Office Suite, Zoom, and general office tools
  • Comfortable in a small, fast-paced, and collaborative team environment

Please submit your resume for consideration!

You can use www.workgrades.com to collect and manage your references for free and share them with us or anyone else you choose.

We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

We will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Initiative for Hiring.

Seniority level

  • Seniority level

    Mid-Senior level

Employment type

  • Employment type

    Contract

Job function

  • Job function

    Administrative, Customer Service, and Management

  • Industries

    Biotechnology Research and Health and Human Services

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