Executive Assistant Job at Confidential in New York

$120,000.00/yr - $150,000.00/yr base pay range provided by Confidential. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$120,000.00/yr - $150,000.00/yr

Overview

This is a unique opportunity for a dynamic, entrepreneurial professional who thrives on taking initiative and delivering at the highest level. As the Executive Assistant to the CEO, you’ll play a pivotal role in ensuring both the smooth running of executive operations and the enjoyment of an elevated personal lifestyle.

In this highly visible position, you’ll serve as a trusted partner to the CEO, managing executive outreach, driving special projects, and acting as a key liaison with senior leadership. Additionally, you’ll take ownership of lifestyle and personal management, from orchestrating seamless travel experiences to providing concierge-level support and conducting research that enhances both professional and family priorities.

We’re looking for a resourceful, detail-driven professional who combines impeccable organizational skills with strong communication abilities. The ideal candidate thrives in fast-paced environments, exercises sound judgement across diverse situations, and brings a proactive, polished approach to everything they do. The Executive Assistant to the CEO will work closely with an assistant team and report directly to the CEO.

Responsibilities

• Provide 24/7 concierge service and availability, including weekends and holidays
• Manage sensitive matters with a high level of confidentiality
• Manage travel logistics including booking flights, transportation, and accommodations in addition to researching and creating travel itineraries
• Stay up to date on hospitality trends to execute prime reservations and provide recommendations
• Coordinate with other staff members, including the Principal’s Personal Assistant on any household and/or personal projects
• Ability to function well in a high-paced environment; perform additional duties as assigned by executives
• Use discretion, confidentiality, and good judgment to handle C-Level matters
• Represent the company and the Executive in a positive light through great follow-through skills and sound judgment
• Prepare expense reports on a regular basis

Qualifications

• 5+ years of experience working as a Personal Assistant / Executive Assistant for high-net-worth individuals and/or families
• 24/7 concierge service experience required
• Lives in the New York City area
• Available to travel locally as needed
• Excellent verbal and written communication and interpersonal skills
• Strong organizational and time management skills with outstanding attention to detail and accuracy
• Flexibility and adaptability in a fast-paced and dynamic work environment
• Maintain a high level of professionalism and integrity in dealing with confidential matters
• Can remain calm under pressure and urgent situations
• Keeps up with industry trends in the city within hospitality: restaurants, events, etc.

Compensation and additional details

The annual base salary range for this position is $120,000 - $150,000. Additionally, this position is eligible for an annual discretionary bonus based on performance. Base salary may vary depending on job-related knowledge, skills, and experience, as well as geographic location.

Seniority level

• Mid-Senior level

Employment type

• Full-time

Job function

• Administrative

Industries

• Information Services