Executive Assistant Job at Imprimis Group in Dallas

Overview

Imprimis Group is hiring! Executive Assistant - Direct Hire. Onsite - Dallas, TX | $30-38/hr. | Amazing Team & Culture.

We are seeking a highly organized and proactive Executive Assistant to support our client's admin and leadership team. This role is ideal for someone who thrives in a fast-paced environment, excels at managing competing priorities, and enjoys creating order out of complexity. The Executive Assistant will manage the CEO’s calendar, coordinate key meetings and events, prepare agendas and follow-ups, and maintain organized digital systems. The ideal candidate will have excellent communication skills, a strong attention to detail, and the ability to anticipate needs while handling sensitive information with the utmost discretion. This role is critical in keeping the CEO focused on top priorities and ensuring smooth daily operations across the organization.

Responsibilities

• Manage CEO’s calendar, schedule meetings, and ensure alignment with company priorities.
• Draft, review, and respond to communications on behalf of leadership.
• Prepare agendas, notes, and follow-up items for key meetings.
• Organize and maintain digital filing systems (OneDrive/SharePoint).
• Track tasks, projects, and deadlines in Notion; support workflow automations.
• Assist with executive projects, reports, and customer engagement activities.
• Coordinate leadership meetings, trainings, and internal events.
• Handle confidential information with professionalism and discretion.

Requirements & Qualifications

• 2+ years of experience as an Executive Assistant or in a similar role.
• Excellent communication, organizational, and critical thinking skills.
• Proficient in Microsoft 365 Suite, SharePoint, and Adobe; comfortable with technology and AI tools.
• Experience with Notion and workflow automation preferred.
• Highly professional, proactive, and adaptable in a fast-paced environment.

Please submit your resume to jshimek@imprimis.com for immediate consideration.