Executive Assistant Job at Allvue Systems in New York

Overview

Executive Assistant to support our executive team at Allvue Systems.

Job Summary

We are looking for an Executive Assistant to support our executive team. You will manage business related tasks such as calendaring, organizing travel, and email triage. To do this role properly you should have a detailed understanding of the full Microsoft Office suite, be extremely fast at solving problems and have experience as an executive or administrative assistant.

Responsibilities

• Supporting executive leaders
• Provide general administrative support (Calendar management, travel, expenses, meeting coordination, etc.)
• Filing and retrieving corporate records, documents, and reports
• Researching and conducting data to prepare documents for review and presentation by boards of directors, committees, and executives
• Supporting meeting preparation
• Accurately recording minutes from meetings
• Using various software, including word processing, spreadsheets, databases, and presentation software
• Reading and analyzing incoming memos, submissions, and distributing them as needed
• Making travel arrangements for executives
• Triaging emails, and other correspondence

Requirements

• Ability to understand and align priorities of the executive that you are supporting
• Proven experience as an executive assistant or other relevant administrative support experience
• In-depth understanding of entire MS Office suite
• Ability to organize a daily workload by priorities
• Must be able to meet deadlines in a fast-paced, quickly changing environment
• A proactive approach to problem-solving with strong decision-making skills
• Professional level verbal and written communications skills

Education/Certifications

A degree from a 4-year university or equivalent relevant experience

What We Offer

• Health Coverage options along with other voluntary benefits
• Enterprise Udemy membership with access to thousands of personal and professional development courses
• 401K with Company match up to 4% or Employee Pension plan
• Competitive pay and year-end bonus potential
• Flexible PTO
• Charitable Donation matching, along with Volunteer and Voting PTO
• Numerous team building activities to promote collaboration in a fun and fast-paced work environment
• The target compensation for this role is specific to NY U.S. Your estimated compensation will be based upon a variety of factors, including but not limited to your skills, experience, education, licensures and/or certifications, and the local market. The estimated range for the role is $80,000 to $120,000 plus annual bonus eligibility.

EEOC Statement

Allvue Systems provides equal employment opportunities (EEO) for all employees and applicants for employment. We recognize the real value of bringing people together from diverse backgrounds, experiences and perspectives - we don’t just accept difference, we celebrate and support it. We are committed to advancing these efforts through our strategies to hire, promote, create and support a diverse and inclusive environment throughout our workforce and workplace. It is our policy to prohibit discrimination and harassment of any type without regard to race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law. In addition, Allvue will provide reasonable accommodations for qualified individuals with disabilities.